Property Management Administrative Lead – HOA

Seabreeze Management Company; Reno (NV); On-site; USD 42,000 - 54,000; Full time

Job summary

Seabreeze Management Company in Reno, NV is seeking an organized, proactive Administrative Assistant to support the property management team. This role requires handling communications, maintaining records, coordinating with contractors, and assisting residents with requests.

The ideal candidate will have strong MS Office skills, excellent customer service, and the ability to multi-task in a fast-paced office environment. Regular business hours with potential after-hours support may apply.

Qualifications

• High School Diploma or equivalent; two (2) year or four (4) year college degree preferable.
• Minimum three (3) years general administrative experience; previous industry experience highly desired.
• Excellent communication skills, both verbal and written.
• Customer service driven.
• Proficient in Microsoft Word, Excel, Outlook and PowerPoint.
• Strong organizational and time management skills.
• Ability to multi‑task.

Responsibilities

• Greets scheduled and walk-in visitors and directs to appropriate area or person in a positive, respectful, and professional manner at all times.
• Courteously answers and screens the office telephone and directs calls accordingly.
• Takes detailed messages. Prioritizes emergency repair request calls by immediately informing the Community Manager.
• Reads and routes incoming mail. Locates and attaches appropriate file to be answered by the Community Manager.
• Supports the Community Manager with the handling of all homeowner requests received by telephone, in person, in writing, or via the internet.
• Under the direction of the Community Manager, organizes and maintains association records, documents, and homeowner correspondence with relation to association business procedures.

Skills

Communication skills

Customer service

Organizational skills

Time management

Multi-tasking

Education

High School Diploma or equivalent

College degree preferable

Tools

Microsoft Word

Microsoft Excel

Outlook

PowerPoint

Job description

Seabreeze Management Company in Reno, NV is seeking an organized, proactive Administrative Assistant to support the property management team. This role requires handling communications, maintaining records, coordinating with contractors, and assisting residents with requests.

The ideal candidate will have strong MS Office skills, excellent customer service, and the ability to multi-task in a fast-paced office environment. Regular business hours with potential after-hours support may apply.