HOA Administrative Coordinator

Seabreeze Management Company; San Clemente (CA); On-site; USD 40,000 - 52,000; Full time

Job summary

Seabreeze Management Company is seeking a detail-oriented administrative assistant to support the property management team. You will handle front-office duties, process homeowner requests, and maintain records with minimal supervision.

The role requires strong communication, organization, and time-management skills, along with proficiency in Word, Excel, Outlook, and PowerPoint. A professional, customer-centric approach is essential in supporting our portfolio of associations.

Qualifications

• High School Diploma or equivalent; college degree preferable.
• Minimum three years general administrative experience; industry experience preferred.
• Excellent written and verbal communication; customer service oriented.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Strong organization and time management; ability to multi-task.

Responsibilities

• Greet visitors and direct to the appropriate person in a professional manner.
• Screen calls, take messages, and route to the Community Manager.
• Assist with homeowner requests via phone, in person, or online.
• Maintain association records, documents, and correspondence.
• Update databases and upload documents to My Seabreeze.
• Coordinate with managers and vendors on repairs and projects.
• Assist with clubhouse rental processes and calendar updates.
• Support new home buyers and real estate professionals with documents.

Skills

Communication

Customer service

Multitasking

Organizational skills

Time management

Education

High School Diploma

College degree preferable

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Job description

Seabreeze Management Company is seeking a detail-oriented administrative assistant to support the property management team. You will handle front-office duties, process homeowner requests, and maintain records with minimal supervision.

The role requires strong communication, organization, and time-management skills, along with proficiency in Word, Excel, Outlook, and PowerPoint. A professional, customer-centric approach is essential in supporting our portfolio of associations.