Property Management Administrative Coordinator

Post-Road-Management-2; Pittsburgh (Allegheny County); On-site; USD 25,000 - 30,000; Full time

Job summary

Post Road Management LLC is seeking an Administrative Assistant to provide essential administrative and leasing support for Pittsburgh-area communities. You will handle phones, inquiries, leasing paperwork, vendor coordination, and reporting while maintaining organized records and confidential information.

The role requires strong MS Office skills, 2+ years of relevant experience, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• 2+ years administrative, office support, or customer service experience.
• Experience in property management software is a plus; proficiency in MS Office expected.
• Ability to handle confidential information and multiple priorities in a fast-paced environment.

Responsibilities

• Provide administrative support to community managers and regional staff.
• Answer phones, emails, and inquiries professionally and promptly.
• Maintain organized tenant, vendor, and property records.
• Process lease documents, notices, renewals, and move-in/move-out paperwork.
• Schedule appointments, inspections, and property tours; coordinate maintenance requests.
• Assist with accounts payable/receivable and rent collection efforts.

Skills

Customer service

Organizational skills

Data entry

Education

High school diploma or equivalent

Associate degree in business administration

Tools

AppFolio

Yardi

Buildium

Job description

Post Road Management LLC is seeking an Administrative Assistant to provide essential administrative and leasing support for Pittsburgh-area communities. You will handle phones, inquiries, leasing paperwork, vendor coordination, and reporting while maintaining organized records and confidential information.

The role requires strong MS Office skills, 2+ years of relevant experience, and the ability to manage multiple priorities in a fast-paced environment.