Property Management Administrative Assistant — Hybrid Schedule

Construction Association of Michigan; Rochester Hills (MI); Hybrid; USD 38.000 - 52.000; Vollzeit

Benefits dieser Stelle

Hybrid work schedule

Competitive pay

Benefits package

Zusammenfassung

Construction Association of Michigan is seeking an Administrative Assistant in Property Management to provide administrative support to the Property Management Department. The role assists supervisors and management to help the company meet its goals.

Responsibilities include assisting tenants, handling invoices, maintaining tenant records, supporting budget preparation, and coordinating utility transfers, with a hybrid in-office/remote schedule and a benefits package. EOE.

Qualifikationen

• High school degree or equivalent.
• 3-5 years of office experience in an administrative role.
• Real estate knowledge is preferred.
• Strong verbal and written communication, customer service, time management and decision-making.
• Team player who can work with all levels of the organization and external contacts.
• Strong computer skills and ability to learn multiple software systems.

Aufgaben

• Assist tenants in a courteous, professional and timely manner.
• Review, research and code invoices for payment according to operating budget; submit to manager for approval in a timely manner.
• Collect updated tenant information as necessary and distribute appropriately.
• Assist Property Manager as necessary with preparation of annual operating budget.
• Assist Property Accountants as directed by their supervisor with tenant accounting issues.
• Assist Tenant Coordinator in property and tenant specific requests including adherence to life safety policies and protocols.
• Work independently and within a team on special, nonrecurring and ongoing projects.
• Assist in all general administrative duties and other duties as required.
• Prepare forms for specialty leasing deals, open, close and possession notices.
• Prepare vendor contracts, tenant bill backs and zero-dollar re-classes.
• Update tenant and vendor contact sheets, utility spreadsheets, tenant opening schedules, and lockbox locations.
• Coordinate the transfer of utility accounts to and from Landlords name. Provide utility information to Construction Dept as needed.
• Other duties as assigned by Supervisor

Kenntnisse

Verbal & written communication

Customer service

Time management

Decision-making

Team player

Organizational skills

Ausbildung

High school diploma or equivalent

Real estate knowledge preferred

Tools

MS Word

Excel

Outlook

PowerPoint

JDE

Avidxchange

Building Engines

Nexus

Salesforce

eBuilder

Jobbeschreibung

Construction Association of Michigan is seeking an Administrative Assistant in Property Management to provide administrative support to the Property Management Department. The role assists supervisors and management to help the company meet its goals.

Responsibilities include assisting tenants, handling invoices, maintaining tenant records, supporting budget preparation, and coordinating utility transfers, with a hybrid in-office/remote schedule and a benefits package. EOE.