Property Management Administrative Specialist

FirstService Residential; North Palm Beach (FL); On-site; USD 34,000 - 37,000; Full time

Job summary

FirstService Residential in West Palm Beach, FL is seeking an Administrative Assistant to provide a wide range of office and staff support for the property management association. The role encompasses assisting with payroll, budget preparation, records control, and emergency service duties as needed.

Key duties include preparing operating and committee reports, managing resident data, processing invoices, coordinating board meetings, and maintaining files and supplies.

Qualifications

• Associates degree with concentration in business preferred, or equivalent combination of education and experience.
• Three (3) to Five (5) plus years of related work experience.
• Strong administrative background and customer service principles.

Responsibilities

• Coordinates collection and preparation of operating reports such as time and attendance records and new hires.
• Ensures telephone is answered properly and messages handled courteously and timely.
• Prepares management reports, committee reports, and meeting notices for Manager review.

Skills

Administrative support

Customer service

Communication skills

Microsoft Windows

Education

Associates degree in business preferred

Tools

Microsoft Windows

Job description

FirstService Residential in West Palm Beach, FL is seeking an Administrative Assistant to provide a wide range of office and staff support for the property management association. The role encompasses assisting with payroll, budget preparation, records control, and emergency service duties as needed.

Key duties include preparing operating and committee reports, managing resident data, processing invoices, coordinating board meetings, and maintaining files and supplies.