Property Management Admin Liaison – In‑Person Role

Workspace Property Management; Irving (TX); In loco; USD 36.000 - 38.000; Tempo pieno

Descrizione del lavoro

Workspace Property Management is seeking an organized Property Management Administrative Assistant/CSC to provide day-to-day administrative support to operations staff in Irving, TX. The role involves serving as a liaison between tenants and Property Managers across markets, handling calls, mail, and document distribution.

The position requires a degree and strong MS Office skills, excellent communication, and the ability to multitask in a fast-paced service-oriented environment.

Competenze

• Associate or bachelor’s degree plus administrative experience in a professional, service-oriented environment with significant public contact preferred. Remote work does not apply to this role.
• Strong computer skills with proficiency in Microsoft Word, Excel and Outlook.
• Excellent verbal and written communication skills with strong attention to detail and accuracy. Pleasant phone demeanor. Solid customer service skills.
• Ability to multi-task with strong organizational skills, prioritization, and time management skills.

Mansioni

• Answer and direct all incoming phone calls. Provide assistance when possible and route calls to appropriate employees. Greet visitors and clients.
• Sort, organize and distribute incoming mail as needed. Prepare and send all outgoing mail and packages, including certified, overnight and special deliveries.
• Respond to tenant requests, including coordinating tenant work requests with engineering staff and vendors. Escalate issues to the appropriate Property Management staff.
• Distribute documents to Lease Administration such as certificates of insurance, commencement letters and other legal documents.
• Follow-up with customers to ensure service requested are completed to their satisfaction.
• Assist with sorting, coding, and inputting of invoices.
• Ability to draft and write detailed documents and emails communications to tenants, vendors, and contracted firms to prepare reports and presentations, technical information in a clear and concise manner.
• Organize, compile and prepare reports for distribution.
• Sets up and maintains files, calendars, materials, information, schedules and related data. Maintains Property Management files, reports and related communications. Filing, both electronic and paper.
• Management of the office Federal Express and Stamps.com accounts.
• Update and file documents in SharePoint.
• Additional duties assigned by the Property Manager.

Conoscenze

Communication skills

Multitasking

Organization

Time management

Customer service

Formazione

Associate or Bachelor’s degree in related field

Strumenti

Microsoft Word

Excel

Outlook

SharePoint

Descrizione del lavoro

Workspace Property Management is seeking an organized Property Management Administrative Assistant/CSC to provide day-to-day administrative support to operations staff in Irving, TX. The role involves serving as a liaison between tenants and Property Managers across markets, handling calls, mail, and document distribution.

The position requires a degree and strong MS Office skills, excellent communication, and the ability to multitask in a fast-paced service-oriented environment.