Property Management Administrative Asst/CSC

ADP, Inc.; Irving (TX); On-site; USD 36,000 - 38,000; Full time

Job summary

Galaxy TS Fort Worth is seeking a Property Management Administrative Assistant/CSC to provide administrative support to operations staff and assist with day-to-day property management functions across multiple markets. The role may involve acting as a liaison between tenants and Property Managers on various property issues.

Responsibilities include handling phone calls, mail, tenant requests, invoices, SharePoint filing, and report preparation.

Qualifications

• Associate or bachelor’s degree plus administrative experience in a professional environment with significant public contact preferred.
• Strong computer skills with proficiency in Microsoft Word, Excel and Outlook.
• Excellent verbal and written communication skills with strong attention to detail and accuracy.

Responsibilities

• Answer and direct all incoming phone calls and greet visitors.
• Sort, organize and distribute mail; manage outgoing mail and packages.

Skills

Communication

Multi-tasking

Organizational skills

Education

Associate or Bachelor’s degree

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Property Management Administrative Asst/CSC

Galaxy TS Fort Worth Full Time Irving, TX, US

Salary Range: $25.96 To $27.40 Hourly

Job Summary:

The Property Management Administrative Assistant/CSC (PMA/CSC) will provide administrative support to the operations staff assisting with the day-to-day functions of property management. The PMA/CSC may be required to act as liaison between the tenants and the Property Managers for certain property related issues in multiple markets..

Role and Responsibilities:

• Answer and direct all incoming phone calls. Provide assistance when possible and route calls to appropriate employees. Greet visitors and clients.
• Sort, organize and distribute incoming mail as needed. Prepare and send all outgoing mail and packages, including certified, overnight and special deliveries.
• Respond to tenant requests, including coordinating tenant work requests with engineering staff and vendors. Escalate issues to the appropriate Property Management staff.
• Distribute documents to Lease Administration such as certificates of insurance, commencement letters and other legal documents.
• Follow-up with customers to ensure service requested are completed to their satisfaction.
• Assist with sorting, coding, and inputting of invoices.
• Ability to draft and write detailed documents and emails communications to tenants, vendors, and contracted firms to prepare reports and presentations, technical information in a clear and concise manner.
• Organize, compile and prepare reports for distribution.
• Sets up and maintains files, calendars, materials, information, schedules and related data. Maintains Property Management files, reports and related communications. Filing, both electronic and paper.
• Management of the office Federal Express and Stamps.com accounts.
• Update and file documents in SharePoint.
• Additional duties assigned by the Property Manager.

Qualifications and Education Requirements:

• Associate or bachelor’s degree plus administrative experience in a professional, service-oriented environment with significant public contact preferred. Remote work does not apply to this role.
• Strong computer skills with proficiency in Microsoft Word, Excel and Outlook.
• Excellent verbal and written communication skills with strong attention to detail and accuracy. Pleasant phone demeanor. Solid customer service skills.
• Ability to multi-task with strong organizational skills, prioritization, and time management skills.

Additional Notes

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Job Summary:

The Property Management Administrative Assistant/CSC (PMA/CSC) will provide administrative support to the operations staff assisting with the day-to-day functions of property management. The PMA/CSC may be required to act as liaison between the tenants and the Property Managers for certain property related issues in multiple markets..

Role and Responsibilities:

• Answer and direct all incoming phone calls. Provide assistance when possible and route calls to appropriate employees. Greet visitors and clients.
• Sort, organize and distribute incoming mail as needed. Prepare and send all outgoing mail and packages, including certified, overnight and special deliveries.
• Respond to tenant requests, including coordinating tenant work requests with engineering staff and vendors. Escalate issues to the appropriate Property Management staff.
• Distribute documents to Lease Administration such as certificates of insurance, commencement letters and other legal documents.
• Follow-up with customers to ensure service requested are completed to their satisfaction.
• Assist with sorting, coding, and inputting of invoices.
• Ability to draft and write detailed documents and emails communications to tenants, vendors, and contracted firms to prepare reports and presentations, technical information in a clear and concise manner.
• Organize, compile and prepare reports for distribution.
• Sets up and maintains files, calendars, materials, information, schedules and related data. Maintains Property Management files, reports and related communications. Filing, both electronic and paper.
• Management of the office Federal Express and Stamps.com accounts.
• Update and file documents in SharePoint.
• Additional duties assigned by the Property Manager.

Qualifications and Education Requirements:

• Associate or bachelor’s degree plus administrative experience in a professional, service-oriented environment with significant public contact preferred. Remote work does not apply to this role.
• Strong computer skills with proficiency in Microsoft Word, Excel and Outlook.
• Excellent verbal and written communication skills with strong attention to detail and accuracy. Pleasant phone demeanor. Solid customer service skills.
• Ability to multi-task with strong organizational skills, prioritization, and time management skills.

Additional Notes

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

This is an in-person position with occasional hybrid work as determined by the Senior Property Manager. Office may relocate to Arlington, TX in the future. Company provided cell phone will be given to Admin.