Property Management Admin: Hybrid Schedule & Growth

BRIXMOR PROPERTY GROUP; Carlsbad (CA); Hybrid; USD 55,000 - 65,000; Full time

Benefits offered by this job

Hybrid work schedule

Annual cash bonus plan

Benefits package

Job summary

BRIXMOR PROPERTY GROUP in Carlsbad, CA is seeking an Administrative Assistant, Property Management to provide essential support to the Property Management Department. The role ensures timely tenant assistance, invoice coding, and budget coordination while maintaining strong attention to detail and professional communication.

The position offers a regular full-time schedule with a hybrid work model (office 3 days weekly, remote optional), a competitive base salary, and a comprehensive benefits

Qualifications

• High school diploma or equivalent.
• 3-5 years of office experience in administrative support.
• Strong verbal and written communication, customer service, time management and decision-making.
• Team player able to work with all levels and external contacts.
• Proficient in MS Word, Excel, Outlook and PowerPoint; capable of learning JDE, Avidxchange, Building Engines, Nexus, Salesforce & eBuilder.
• Ability to create, manipulate and maintain databases; manage multiple projects with attention to detail.

Responsibilities

• Assist tenants in a courteous, professional and timely manner.
• Review, research and code invoices for payment according to operating budget; submit to manager for approval.
• Collect updated tenant information and distribute appropriately.
• Assist Property Manager with annual operating budget preparation.
• Assist Property Accountants with tenant accounting issues and life safety adherence.
• Coordinate transfer of utility accounts and provide information to Construction Dept as needed.
• Work independently and in a team on projects; perform varied administrative duties.

Skills

Verbal & written communication

Customer service

Time management

Decision-making

Team player

MS Word

Excel

Outlook

PowerPoint

JDE

Avidxchange

Building Engines

Nexus

Salesforce

eBuilder

Database management

Project coordination

Education

High school diploma or equivalent

Tools

JDE

Avidxchange

Building Engines

Nexus

Salesforce

eBuilder

Job description

BRIXMOR PROPERTY GROUP in Carlsbad, CA is seeking an Administrative Assistant, Property Management to provide essential support to the Property Management Department. The role ensures timely tenant assistance, invoice coding, and budget coordination while maintaining strong attention to detail and professional communication.

The position offers a regular full-time schedule with a hybrid work model (office 3 days weekly, remote optional), a competitive base salary, and a comprehensive benefits