Administrative Assistant, Property Management

Brixmor Employment Company, Llc; Carlsbad (CA); Hybrid; USD 55,000 - 65,000; Full time

Job summary

Brixmor Employment Company, LLC is seeking an Administrative Assistant for the Property Management team in Carlsbad, CA. This Regular Full-Time role supports the Property Management Department and its supervisors to help the company meet its goals.

Responsibilities include tenant assistance, invoice coding, budget preparation, data maintenance, and coordination of utility accounts. The position emphasizes detail, teamwork, and professional communication across all levels.

Qualifications

• High school degree or equivalent.

Responsibilities

• Assist tenants in a courteous, professional and timely manner
• Review, research and code invoices for payment according to operating budget; submit to manager for approval in a timely manner
• Collect updated tenant information as necessary and distribute appropriately
• Assist Property Manager as necessary with preparation of annual operating budget
• Assist Property Accountants as directed by their supervisor with tenant accounting issues
• Assist Tenant Coordinator in property and tenant specific requests including adherence to life safety policies and protocols
• Work independently and within a team on special, nonrecurring and ongoing projects
• Assist in all general administrative duties and other duties as required
• Prepare forms for specialty leasing deals, open, close and possession notices
• Prepare vendor contracts, tenant bill backs and zero-dollar re-classes
• Update tenant and vendor contact sheets, utility spreadsheets, tenant opening schedules, and lockbox locations
• Coordinate the transfer of utility accounts to and from Landlord’s name. Provide utility information to Construction Dept as needed.
• Other duties as assigned by Supervisor

Skills

Verbal & written communication

Customer service

Time management

Decision-making

Team player

Database management

Multitasking

Attention to detail

Adaptability

Education

High school degree or equivalent

Tools

MS Word

MS Excel

Outlook

PowerPoint

JDE

Avidxchange

Building Engines

Nexus

Salesforce

eBuilder

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Administrative Assistant, Property Management

Regular Full-Time Carlsbad, CA, US

3 days ago Requisition ID: 1579

Salary Range: $55,000.00 To $65,000.00 Annually

This position provides administrative support to the Property Management Department. The main function is to support his/her supervisors and the Department, which ultimately helps the company, as a whole, fulfill its goals.

Responsibilities include, but not limited to:

• Assist tenants in a courteous, professional and timely manner
• Review, research and code invoices for payment according to operating budget; submit to manager for approval in a timely manner
• Collect updated tenant information as necessary and distribute appropriately
• Assist Property Manager as necessary with preparation of annual operating budget
• Assist Property Accountants as directed by their supervisor with tenant accounting issuesAssist Tenant Coordinator in property and tenant specific requests including adherence to life safety policies and protocols
• Work independently and within a team on special, nonrecurring and ongoing projects
• Assist in all general administrative duties and other duties as required
• Prepare forms for specialty leasing deals, open, close and possession notices
• Prepare vendor contracts, tenant bill backs and zero-dollar re-classes
• Update tenant and vendor contact sheets, utility spreadsheets, tenant opening schedules, and lockbox locations
• Coordinate the transfer of utility accounts to and from Landlord’s name. Provide utility information to Construction Dept as needed.
• Other duties as assigned by Supervisor

Qualifications:

• High school degree or equivalent
• 3-5 years office experience in an administrative support position
• Skilled in verbal & written communication, customer service, time management, and decision-making
• Team player and works well and professionally with all levels of the organization and external contacts
• Strong computer skills (MS Word, Excel, Outlook, Power Point) including ability to learn JDE, Avidxchange, Building Engines, Nexus, Salesforce & eBuilder
• Ability to create, manipulate and maintain databases
• Ability to organize and manage multiple projects
• Strong attention to detail and personal initiative
• Ability to produce error-free work and to adapt quickly to new work assignments and situations

Brixmor offers a hybrid work schedule (first three days of the week in the office, the balance remote optional), very competitive pay commensurate with background and responsibilities plus a benefits and perks package that supports career engagement, growth, good health and connection with teammates and our communities.

The base salary range for this position has been established as $55,000-$65,000 PLUS participation in our annual cash bonus plan. This salary range represents the Company’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

EOE (Brixmor is an Equal Opportunity Employer)