Administrative Assistant, Property Management

BRIXMOR PROPERTY GROUP; Chicago (IL); Hybrid; USD 55,000 - 60,000; Full time

Benefits offered by this job

Hybrid work schedule

Competitive pay

Annual bonus plan

Benefits package

Job summary

BRIXMOR PROPERTY GROUP is seeking an administrative assistant to support the Property Management Department in Chicago. The role provides courteous tenant service, invoice review, budgeting support, and database maintenance.

You will assist with vendor contracts, tenant billing, and life-safety compliance while collaborating with supervisors and cross-functional teams. The ideal candidate has 3–5 years of office experience, strong communication skills, and the ability to manage multiple projects

Qualifications

• High school diploma or equivalent required.
• 3–5 years of office experience in administrative support.
• Real estate knowledge preferred.
• Strong verbal and written communication, customer service, time management and decision-making.
• Team player and professional with all levels of the organization.
• Proficient computer skills; ability to learn multiple software systems.

Responsibilities

• Assist tenants courteously and professionally, responding to inquiries.
• Review and code invoices; process for manager approval.
• Update tenant information and assist with annual operating budget prep.
• Support Property Manager with tenant accounting and life-safety compliance.
• Coordinate utility accounts transfers and share information with Construction.
• Prepare vendor contracts, tenant bill backs and re-classes.
• Maintain tenant/vendor databases, opening schedules and lockbox locations.
• Handle general administrative tasks and special projects as assigned.

Skills

Communication

Customer Service

Time Management

Decision Making

Team Player

Attention to Detail

Project Coordination

Multitasking

Education

High School Diploma or Equivalent

Tools

JDE

Avidxchange

Building Engines

Nexus

Salesforce

eBuilder

Excel

PowerPoint

Word

Outlook

Job description

This position provides administrative support to the Property Management Department. The main function is to support his/her supervisors and the Department, which ultimately helps the company, as a whole, fulfill its goals.Responsibilities include, but not limited to:Assist tenants in a courteous, professional and timely mannerReview, research and code invoices for payment according to operating budget; submit to manager for approval in a timely mannerCollect updated tenant information as necessary and distribute appropriatelyAssist Property Manager as necessary with preparation of annual operating budgetAssist Property Accountants as directed by their supervisor with tenant accounting issuesAssist Tenant Coordinator in property and tenant specific requests including adherence to life safety policies and protocolsWork independently and within a team on special, nonrecurring and ongoing projectsAssist in all general administrative duties and other duties as requiredPrepare forms for specialty leasing deals, open, close and possession noticesPrepare vendor contracts, tenant bill backs and zero-dollar re-classesUpdate tenant and vendor contact sheets, utility spreadsheets, tenant opening schedules, and lockbox locationsCoordinate the transfer of utility accounts to and from Landlord’s name. Provide utility information to Construction Dept as needed.Other duties as assigned by SupervisorQualifications:High school degree or equivalent3-5 years office experience in an administrative support positionReal estate knowledge preferredSkilled in verbal & written communication, customer service, time management, and decision-makingTeam player and works well and professionally with all levels of the organization and external contactsStrong computer skills (MS Word, Excel, Outlook, Power Point) including ability to learn JDE, Avidxchange, Building Engines, Nexus, Salesforce & eBuilderAbility to create, manipulate and maintain databasesAbility to organize and manage multiple projectsStrong attention to detail and personal initiativeAbility to produce error-free work and to adapt quickly to new work assignments and situationsReliable, on-time attendanceThe base salary range for this position has been established as $55,000 - $60,000 PLUS participation in our annual cash bonus plan. This salary range represents the Company’s good faith and reasonable estimate of the range of possible compensation at the time of posting.Brixmor offers a hybrid work schedule (first three days of the week in the office, the balance remote optional), very competitive pay commensurate with background and responsibilities plus a benefits and perks package that supports career engagement, growth, good health and connection with teammates and our communities.EOE (Brixmor is an Equal Opportunity Employer)Brixmor's Privacy Policy: https://www.brixmor.com/terms-and-policies/applicant-notice