Hybrid Property Management Administrative Specialist

Brixmor Employment Company, Llc; Carlsbad (CA); Hybrid; USD 55,000 - 65,000; Full time

Job summary

Brixmor Employment Company, LLC is seeking an Administrative Assistant for the Property Management team in Carlsbad, CA. This Regular Full-Time role supports the Property Management Department and its supervisors to help the company meet its goals.

Responsibilities include tenant assistance, invoice coding, budget preparation, data maintenance, and coordination of utility accounts. The position emphasizes detail, teamwork, and professional communication across all levels.

Qualifications

• High school degree or equivalent.

Responsibilities

• Assist tenants in a courteous, professional and timely manner
• Review, research and code invoices for payment according to operating budget; submit to manager for approval in a timely manner
• Collect updated tenant information as necessary and distribute appropriately
• Assist Property Manager as necessary with preparation of annual operating budget
• Assist Property Accountants as directed by their supervisor with tenant accounting issues
• Assist Tenant Coordinator in property and tenant specific requests including adherence to life safety policies and protocols
• Work independently and within a team on special, nonrecurring and ongoing projects
• Assist in all general administrative duties and other duties as required
• Prepare forms for specialty leasing deals, open, close and possession notices
• Prepare vendor contracts, tenant bill backs and zero-dollar re-classes
• Update tenant and vendor contact sheets, utility spreadsheets, tenant opening schedules, and lockbox locations
• Coordinate the transfer of utility accounts to and from Landlord’s name. Provide utility information to Construction Dept as needed.
• Other duties as assigned by Supervisor

Skills

Verbal & written communication

Customer service

Time management

Decision-making

Team player

Database management

Multitasking

Attention to detail

Adaptability

Education

High school degree or equivalent

Tools

MS Word

MS Excel

Outlook

PowerPoint

JDE

Avidxchange

Building Engines

Nexus

Salesforce

eBuilder

Job description

Brixmor Employment Company, LLC is seeking an Administrative Assistant for the Property Management team in Carlsbad, CA. This Regular Full-Time role supports the Property Management Department and its supervisors to help the company meet its goals.

Responsibilities include tenant assistance, invoice coding, budget preparation, data maintenance, and coordination of utility accounts. The position emphasizes detail, teamwork, and professional communication across all levels.