Property Management Admin Assistant — Detail-Driven

A.R. Mazzotta; West Hartford (CT); On-site; USD 28,000 - 36,000; Part time

Job summary

A.R. Mazzotta is seeking an Administrative Assistant to support daily operations in the Hartford area. The role is open to a short-term arrangement with a potential long-term fit, and property management experience is highly preferred.

The successful candidate will handle filing, invoicing, vendor setup in Yardi, and create proposals using PowerPoint or Publisher, while maintaining spreadsheets and assisting tenants by phone and email as part of the Property Management team.

Qualifications

• 1+ years of administrative experience in a property management environment.
• Familiarity with property management terminology.
• Excellent organizational and communication skills.

Responsibilities

• Filing, scanning, and organizing documents.
• Processing invoices and assisting with billing support.
• Preparing purchase orders.
• Setting up new vendors in accounting system (Yardi).
• Creating proposals and presentations (PowerPoint or Publisher).
• Maintaining and updating spreadsheets.
• Assisting tenants by phone and email.
• Provide support to the Property Management team as Assistant Property Manager.
• General administrative support to management.

Skills

Administrative experience

Organizational skills

Communication skills

Multitasking

Tools

Yardi

Microsoft Excel

PowerPoint

Publisher

Job description

A.R. Mazzotta is seeking an Administrative Assistant to support daily operations in the Hartford area. The role is open to a short-term arrangement with a potential long-term fit, and property management experience is highly preferred.

The successful candidate will handle filing, invoicing, vendor setup in Yardi, and create proposals using PowerPoint or Publisher, while maintaining spreadsheets and assisting tenants by phone and email as part of the Property Management team.