Administrative Assistant - Property Manager

A.R. Mazzotta; West Hartford (CT); On-site; USD 28,000 - 36,000; Part time

Job summary

A.R. Mazzotta is seeking an Administrative Assistant to support daily operations in the Hartford area. The role is open to a short-term arrangement with a potential long-term fit, and property management experience is highly preferred.

The successful candidate will handle filing, invoicing, vendor setup in Yardi, and create proposals using PowerPoint or Publisher, while maintaining spreadsheets and assisting tenants by phone and email as part of the Property Management team.

Qualifications

• 1+ years of administrative experience in a property management environment.
• Familiarity with property management terminology.
• Excellent organizational and communication skills.

Responsibilities

• Filing, scanning, and organizing documents.
• Processing invoices and assisting with billing support.
• Preparing purchase orders.
• Setting up new vendors in accounting system (Yardi).
• Creating proposals and presentations (PowerPoint or Publisher).
• Maintaining and updating spreadsheets.
• Assisting tenants by phone and email.
• Provide support to the Property Management team as Assistant Property Manager.
• General administrative support to management.

Skills

Administrative experience

Organizational skills

Communication skills

Multitasking

Tools

Yardi

Microsoft Excel

PowerPoint

Publisher

Job description

Administrative Assistant – Property Management

A well-established property management company in the Hartford area is seeking a detail-oriented Administrative Assistant to support daily operations. This role is open to someone who can assist on a short-term basis — but ideally, looking for a long-term fit. Property management experience is highly preferred, or at minimum familiarity with industry terminology and workflows. Offering qualified candidates $20-26 per hour depending on experience!

Responsibilities

• Filing, scanning, and organizing documents
• Processing invoices and assisting with billing support
• Preparing purchase orders
• Setting up new vendors in accounting system (Yardi)
• Creating proposals and presentations (PowerPoint or Publisher)
• Maintaining and updating spreadsheets
• Assisting tenants by phone and email
• Provide support to the Property Management team in the role of Assistant Property Manager.
• General administrative support to management

Qualifications

• 1+ years of administrative experience in a property management environment
• Familiarity with property management terminology
• Experience with Yardi or similar property management software
• Strong Microsoft Office skills (Excel, PowerPoint, Publisher)
• Excellent organizational and communication skills
• Detail-oriented and able to manage multiple priorities

A.R. Mazzotta is an equal opportunity employer. It is the policy of A.R. Mazzotta to employ, recruit, hire, train and promote individuals without regard to race, color, religious creed, sex, national origin, age, marital status, present or past history of mental disability, intellectual disability, learning disability, or physical disability, religion, political affiliation or belief, pregnancy, ancestry, veteran status, sexual orientation, gender identity or expression or any other status protected by federal, state, or local laws. #E2