Administrative Assistant

Core Executive Recruiting LLC.; Atlanta (GA); On-site; USD 40,000 - 60,000; Full time

Job summary

Core Executive Recruiting LLC is seeking an Administrative Assistant to serve as a key point of contact for tenants, vendors, contractors, visitors, and the property management team in a fast-paced commercial real estate environment.

The role focuses on supporting the property management team with calendars, meetings, reports, invoice processing in Yardi, and maintaining critical tenant and vendor records to ensure smooth operations.

Qualifications

• Minimum of 3 years of administrative experience; commercial real estate or property management experience preferred.
• High school diploma or equivalent required.
• Strong customer service, interpersonal, and professional communication skills.
• Highly organized and detail-oriented with the ability to manage multiple priorities and deadlines.

Responsibilities

• Provide day-to-day administrative support to the property management team, including calendars, meetings, correspondence, filing, reports, and building records.
• Process invoices through Yardi, assist with accounting coding, and support monthly reporting, operating budgets, and capital budget tracking.
• Coordinate tenant service requests, work orders, building access, security cards, contractor access, and vendor documentation.
• Maintain tenant and vendor records, including insurance certificates, contact lists, building information, and required compliance documentation.
• Support tenant relations, including move-ins and move-outs, building communications, signage, directories, leasing tours, and tenant events.
• Assist property management and engineering teams with inspections, reporting, utility information, preventive maintenance documentation, purchasing, and other operational needs.

Skills

Customer service

Interpersonal skills

Organizational skills

Professional communication

Multitasking

Education

High school diploma

Tools

Yardi

Microsoft Office

Job description

The Administrative Assistant serves as a key point of contact for tenants, vendors, contractors, visitors, and the property management team. This position requires strong customer service, organization, communication, and the ability to manage multiple priorities in a fast-paced commercial real estate environment.

Responsibilities

• Provide day-to-day administrative support to the property management team, including calendars, meetings, correspondence, filing, reports, and building records.
• Process invoices through Yardi, assist with accounting coding, and support monthly reporting, operating budgets, and capital budget tracking.
• Coordinate tenant service requests, work orders, building access, security cards, contractor access, and vendor documentation.
• Maintain tenant and vendor records, including insurance certificates, contact lists, building information, and required compliance documentation.
• Support tenant relations, including move-ins and move-outs, building communications, signage, directories, leasing tours, and tenant events.
• Assist property management and engineering teams with inspections, reporting, utility information, preventive maintenance documentation, purchasing, and other operational needs.

Qualifications

• Minimum of 3 years of administrative experience; commercial real estate or property management experience preferred.
• High school diploma or equivalent required.
• Strong customer service, interpersonal, and professional communication skills.
• Highly organized and detail-oriented with the ability to manage multiple priorities and deadlines.
• Proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint; Yardi experience is a plus.
• Self-motivated, responsive, and dependable with the ability to work effectively with tenants, vendors, contractors, and internal teams.