Property Administrator: Tenant & Vendor Operations

CBRE; Newark (NJ); On-site; USD 55,000 - 90,000; Full time

Job summary

CBRE is seeking a Property Administrator to deliver advanced tenant and vendor support within our property management team in Newark, NJ. You will assist with administrative tasks, lease administration, and reporting to help keep buildings running smoothly.

The role emphasizes accuracy, coordination with technicians and vendors, invoice processing, and preparing monthly and quarterly management reports. A strong MS Office skill set and attention to detail are essential.

Qualifications

• High school diploma or GED with relevant experience.
• Ability to evaluate and convey complex information clearly.
• Strong MS Office skills and organizational abilities.

Responsibilities

• Assist management with administrative tasks: phones, tenants, meetings, filings.
• Maintain files including leases and insurance certificates for compliance.
• Coordinate with technicians and vendors for maintenance items and status.
• Oversee lease administration activities: setup, changes, reporting.
• Prepare tenant bills and submit for approval.
• Assist in monthly and quarterly management reports.
• Process invoices and purchase orders, enter into accounting system.
• Forward invoices to accounting for payment and track status.
• Identify and resolve typical and atypical problems in own area.
• Evaluate solutions from established options and impact service quality.
• Follow standardized procedures with regular supervision.

Skills

Customer service

Communication

Advanced math

Problem solving

Education

High School Diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

CBRE is seeking a Property Administrator to deliver advanced tenant and vendor support within our property management team in Newark, NJ. You will assist with administrative tasks, lease administration, and reporting to help keep buildings running smoothly.

The role emphasizes accuracy, coordination with technicians and vendors, invoice processing, and preparing monthly and quarterly management reports. A strong MS Office skill set and attention to detail are essential.