Property Administrator

CBRE, Inc.; New York (NY); Sur place; USD 55 000 - 70 000; Plein temps

Résumé du poste

CBRE, Inc. is hiring a Property Administrator in New York to provide advanced customer service to tenants and vendors.

The role involves coordinating with building technicians and vendors, managing leases and certificates, and preparing reports and invoices. The successful candidate will assist with lease administration, billing, and monthly/quarterly management reporting, ensuring compliance with company policies and processes.

Qualifications

• Strong organizational and communication skills
• Ability to manage files, leases and certificates
• Experience coordinating with vendors and tenants

Responsabilités

• Answer phones and communicate with tenants; prepare expense reports and schedule meetings
• Maintain files including insurance certificates and leases for compliance
• Coordinate with building technicians and vendors for maintenance items and status tracking
• Review lease administration documents and assist with lease setup and changes
• Prepare tenant bills and assist with monthly/quarterly reports
• Process invoices and PO entries in accounting systems; forward invoices for payment

Description du poste

About The Role:

As a CBRE Property Administrator, you will be responsible for providing advanced customer service support to tenants and vendors.

This job is within the Property Management job function. They are responsible for operating buildings on behalf of a client or group.

What You'll Do:

• Assist management with various administrative tasks. This includes answering phones, communicating with tenants, preparing expense reports, scheduling meetings, filing and copying.
• Maintain files, including insurance certificates and leases. Verify all are up to date and in compliance with company policies.
• Work with Building Technicians and vendors to compile a list of maintenance items. Open, coordinate, and monitor the status of work assigned to vendors.
• Review internal lease administration documents such as lease abstracts as directed. Oversee lease administration activities including lease set up, lease changes, reporting etc.
• Prepare tenant bills and submit upon approval.
• Help with preparations of monthly and quarterly management reports.
• Submit invoices for payment and purchase orders by inputting them into the accounting system.
• Forwards original invoices to accounting for payment.
• Recognize and solve typical and atypical problems that can occur in own work area.
• Evaluate and choose solutions from established options.
• Impact team through the quality of the services or information provided.
• Follow standardized procedures and practices and receive regular but moderate supervision and guidance.