Property Administrator

CBRE, Inc.; Irvine (CA); On-site; USD 40,000 - 65,000; Full time

Job summary

CBRE Group, Inc. is seeking a Property Administrator in Irvine, CA to deliver advanced customer service support to tenants and vendors within the Property Management function.

You will handle administrative tasks, maintain leases and insurance documents, and collaborate with vendors to track maintenance work. Responsibilities include preparing expense reports, managing monthly/quarterly management reports, and processing invoices for payment while following company policies and procedures.

Responsibilities

• Answer phones and communicate with tenants
• Prepare expense reports and schedule meetings
• Maintain files including insurance certificates and leases
• Coordinate with Building Technicians and vendors for maintenance items
• Review lease administration documents and oversee related activities
• Prepare tenant bills and submit for approval
• Assist with monthly and quarterly management reports
• Process invoices for payment and input into accounting system
• Ensure adherence to company policies and procedures

Skills

Customer service

Administrative tasks

Job description

About The Role:

As a CBRE Property Administrator, you will be responsible for providing advanced customer service support to tenants and vendors.

This job is within the Property Management job function. They are responsible for operating buildings on behalf of a client or group.

What You'll Do:

• Assist management with various administrative tasks. This includes answering phones, communicating with tenants, preparing expense reports, scheduling meetings, filing and copying.
• Maintain files, including insurance certificates and leases. Verify all are up to date and in compliance with company policies.
• Work with Building Technicians and vendors to compile a list of maintenance items. Open, coordinate, and monitor the status of work assigned to vendors.
• Review internal lease administration documents such as lease abstracts as directed. Oversee lease administration activities including lease set up, lease changes, reporting etc.
• Prepare tenant bills and submit upon approval.
• Help with preparations of monthly and quarterly management reports.
• Submit invoices for payment and purchase orders by inputting them into the accounting system.
• Forwards original invoices to accounting for payment.
• Recognize and solve typical and atypical problems that can occur in own work area.
• Evaluate and choose solutions from established options.
• Impact team through the quality of the services or information provided.
• Follow standardized procedures and practices and receive regular but moderate supervision and guidance.