Property Administrator & Lease & Vendor Coordinator

CBRE; Irvine (CA); On-site; USD 57,000 - 69,000; Full time

Benefits offered by this job

Medical/Dental/Vision

401(k)

Paid holidays/vacation

Job summary

CBRE is seeking a Property Administrator in Irvine to provide advanced customer service to tenants and vendors. You will support management with scheduling, billing, reporting, and lease-related tasks, ensuring accuracy and compliance across documents and processes.

The role requires proficiency in Microsoft Office, strong math and organizational skills, and the ability to communicate complex information clearly. A high school diploma with relevant experience is required.

Qualifications

• Understanding of processes and concepts within the job function.
• Ability to communicate complex content concisely and logically.
• Proficient with Microsoft Office products and strong organizational skills.

Responsibilities

• Assist management with administrative tasks (phones, tenants, meetings, filing).
• Maintain files like insurance certificates and leases, ensuring up-to-date compliance.
• Coordinate with building technicians and vendors to track maintenance items.
• Oversee lease administration activities including lease abstracts, changes, and reporting.
• Prepare tenant bills and submit for approval.
• Assist in preparing monthly and quarterly management reports.
• Submit invoices and processing purchase orders in the accounting system.
• Direct invoices to accounting for payment and manage follow-ups.
• Identify problems in own area and propose established solutions.
• Follow standardized procedures with supervision and guidance.

Skills

Advanced math

Concise communication

Organizational skills

Education

High School Diploma or GED

Tools

Word

Excel

Outlook

Job description

CBRE is seeking a Property Administrator in Irvine to provide advanced customer service to tenants and vendors. You will support management with scheduling, billing, reporting, and lease-related tasks, ensuring accuracy and compliance across documents and processes.

The role requires proficiency in Microsoft Office, strong math and organizational skills, and the ability to communicate complex information clearly. A high school diploma with relevant experience is required.