Property Management Administrative Assistant #123

Cal Am; Mesa, Northern (AZ, KY); Hybride; USD 26 000 - 37 000; Plein temps

Avantages offerts par ce poste

Medical

Dental

Vision

Vacation and Sick

401K

Résumé du poste

Cal-Am Properties, Inc. is seeking a Property Management Administrative Assistant to support managers, employees and residents. Responsibilities include drafting correspondence, coordinating meetings, handling confidential files and assisting in budget tasks.

The role runs a Monday–Friday schedule from 8:00 am to 5:00 pm with a $23.00 hourly wage and benefits including medical, dental, vision, vacation, sick time and a 401K.

Qualifications

• High School diploma or equivalent required.
• 1-2 years of experience in property management.
• Yardi software proficiency preferred.

Responsabilités

• Prepare business correspondence, reports and staff materials.
• Schedule meetings and coordinate agendas with vendors.
• Handle confidential information and personnel files securely.
• Support managers, employees and residents with daily office tasks.
• Assist in budget gathering, tracking expenditures and reporting variances.
• Coordinate production of major documents and updates.

Connaissances

Administrative support

Communication

Formation

High School

Bachelor's Degree

Outils

Yardi

Description du poste

Property Management Administrative Assistant #123

Formed in 1988, Cal-Am Properties, Inc. is one of the largest privately held operators of RV resorts, manufactured home communities and apartment communities in the United States. Through teamwork and dedication, our staff are valued as an important component to our total success. Everyone at Cal-Am is continually working today for tomorrow's lifestyle ensuring those we serve have an unparalleled experience of the highest quality.

PROPERTY ADMINISTRATIVE ASSISTANT

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers, employees, and residents and assisting in daily office needs and managing our community office's general administrative activities.

Compensation: $23.00 Hourly
Benefits: Medical, Dental, Vision, Vacation and Sick, 401K
Schedule: Monday to Friday from 8:00 am to 5:00 pm

Responsibilities

• Composes and produces business correspondence, reports, and related materials or guides the work of other staff who produce these materials.
• Edits documents produced by others; Reviews and signs materials, as authorized.
• Ensures confidentiality and controls access to sensitive information, such as staff personnel files.
• Responds to inquiries and requests for information requiring knowledge of departmental and company policies and procedures.
• Serves as an internal resource to administrators or staff on departmental and company procedures.
• Researches information, as requested, and relays official interpretations.
• Performs administrative duties associated with scheduling and coordinating meetings.
• Arranges with vendors for services, prepares agendas, gathers and organizes supporting information, and oversees production and distribution of related materials.
• Records and summarizes minutes for typing and distribution.
• Researches and gathers data for departmental reports; Conducts preliminary analysis of data.
• Recommends report content and format to display findings most effectively.
• Assists in budget preparation by gathering historical data in a limited area, such as materials and supplies or salaries.
• Tracks and monitors assigned budget expenditures and reports on variances.
• Coordinates preparation, development, and production of major documents, such as proposals and manuscripts.
• Implements changes or enhancements to procedures to improve productivity, efficiency, and service.
• Schedules, assigns, and prioritizes workloads by setting appropriate deadlines.
• Monitors employee performance on a regular basis.
• Ensures timely completion of unit's work.
• Assist the manager in collection activities, including but not limited to making phone calls and delivering door-to-door notices.

Job Qualifications

• Minimum Education: High School
• Valid driver's license along with good driving record and auto insurance is required.
• Minimum Experience: 1-2 years of experience in property management.
• Minimum Field of Expertise: Secretarial, specialized clerical, or administrative support experience.
• Software Requirements: Proficiency with Yardi preferred.
• Preferred Education: Bachelor's Degree
• Preferred Experience: 3 Years
• Preferred Field of Expertise: Combined secretarial and administrative experience in a business environment