Property Administrative Assistant #101

Cal Am; Fridley (MN); On-site; USD 30,000 - 32,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Vacation and Sick

401K

Job summary

Cal-AM Properties Inc. is seeking an Administrative Assistant to support managers, employees, and residents with a range of clerical tasks. The role includes drafting communications, managing schedules, and coordinating office activities within the community office.

Compensation is $22.00-$23.00 per hour with benefits such as Medical, Dental, Vision, Vacation/Sick, and 401K. Schedule is Monday to Friday, 8:00 am to 5:00 pm, in Fridley, Minnesota.

Qualifications

• Minimum requirement is a high school diploma or equivalent.
• Valid driver’s license with good driving record and auto insurance required.
• Bachelor's degree preferred.
• 3 years of experience in secretarial/administrative roles preferred.

Responsibilities

• Prepare and produce business correspondence, reports, and related materials.
• Edit documents and review materials for accuracy and confidentiality.
• Maintain staff personnel files and control access to sensitive information.
• Respond to inquiries requiring knowledge of departmental policies and procedures.
• Serve as an internal resource on procedures for administrators and staff.
• Research information and relay official interpretations as needed.
• Schedule and coordinate meetings and calendar activities.
• Coordinate with vendors for services and prepare agendas and supporting materials.
• Record and summarize meeting minutes; distribute to stakeholders.
• Assist in departmental reporting and data gathering for budgets and variances.

Skills

Secretarial experience

Education

High School

Bachelor's Degree

Job description

Career Opportunities with Cal-AM Properties Inc

A great place to work.

Current job opportunities are posted here as they become available.

Subscribe to our RSS feeds to receive instant updates as new positions become available.

Formed in 1988, Cal-Am Properties, Inc. is one of the largest privately held operators of RV resorts, manufactured home communities and apartment communities in the United States. Through teamwork and dedication, our staff are valued as an important component to our total success. Everyone at Cal-Am is continually working today for tomorrow’s lifestyle ensuring those we serve have an unparalleled experience of the highest quality.

ADMINISTRATIVE ASSISTANT

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers, employees, and residents and assisting in daily office needs and managing our community office's general administrative activities.

Compensation: $22.00 - $23.00 Hourly

Benefits:

• Medical
• Dental
• Vision
• Vacation and Sick
• 401K

Schedule: Monday to Friday from 8:00 am to 5:00 pm

Responsibilities

• Composes and produces business correspondence, reports, and related materials or guides the work of other staff who produce these materials.
• Edits documents produced by others; Reviews and signs materials, as authorized.
• Ensures confidentiality and controls access to sensitive information, such as staff personnel files.
• Responds to inquiries and requests for information requiring knowledge of departmental and company policies and procedures.
• Serves as an internal resource to administrators or staff on departmental and company procedures.
• Researches information, as requested, and relays official interpretations.
• Performs administrative duties associated with scheduling and coordinating meetings.
• Arranges with vendors for services, prepares agendas, gathers and organizes supporting information, and oversees production and distribution of related materials.
• Records and summarizes minutes for typing and distribution.
• Researches and gathers data for departmental reports; Conducts preliminary analysis of data.
• Recommends report content and format to display findings most effectively.
• Assists in budget preparation by gathering historical data in a limited area, such as materials and supplies or salaries.
• Tracks and monitors assigned budget expenditures and reports on variances.
• Coordinates preparation, development, and production of major documents, such as proposals and manuscripts.
• Implements changes or enhancements to procedures to improve productivity, efficiency, and service.
• Schedules, assigns, and prioritizes workloads by setting appropriate deadlines.
• Monitors employee performance on a regular basis.
• Ensures timely completion of unit's work.
• Assist the manager in collection activities, including but not limited to making phone calls and delivering door-to-door notices.

Job Qualifications

• Minimum Education: High School
• Valid driver’s license along with good driving record and auto insurance is required.
• Minimum Field of Expertise: Secretarial or specialized clerical, including some administrative experience.
• Preferred Education: Bachelor's Degree
• Preferred Experience: 3 Years
• Preferred Field of Expertise: Combined secretarial and administrative experience in a business environment