Bilingual Property Administrative Assistant #104

Cal-Am Properties, Inc.; Auburn (WA); On-site; USD 33,000 - 34,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Vacation and Sick

401K

Job summary

Cal-Am Properties, Inc. is seeking an Administrative Assistant to perform a variety of administrative and clerical tasks, supporting managers, employees, and residents. The role includes preparing reports, managing documents, coordinating meetings, and assisting in budget-related activities.

Qualifications include bilingual English/Spanish, a valid driver’s license, and a minimum education of high school (Bachelor’s preferred). Work schedule is Monday to Friday, 8:00 am to 5:00 pm.

Qualifications

• Bilingual (English/Spanish) skills are preferred to support diverse residents.
• Valid driver’s license and auto insurance required.
• Minimum education: High School; preferred: Bachelor's degree.

Responsibilities

• Composes and produces business correspondence and reports.
• Edits documents and reviews materials for accuracy.
• Maintains confidentiality of sensitive information and staff files.
• Responds to inquiries per policies and procedures; serves as internal resource.
• Schedules and coordinates meetings; prepares agendas and materials.
• Tracks budgets and expenditures; assists in budget preparation.
• Coordinates production of major documents and renewal of materials.
• Monitors workloads and ensures timely completion of tasks.
• Assists in collection activities including phone calls and notices.

Skills

Bilingual English/Spanish

Education

High School

Bachelor's Degree

Job description

Formed in 1988, Cal-Am Properties, Inc. is one of the largest privately held operators of RV resorts, manufactured home communities and apartment communities in the United States. Through teamwork and dedication, our staff are valued as an important component to our total success. Everyone at Cal-Am is continually working today for tomorrow’s lifestyle ensuring those we serve have an unparalleled experience of the highest quality.

ADMINISTRATIVE ASSISTANT

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers, employees, and residents and assisting in daily office needs and managing our community office's general administrative activities.

Compensation

$24.00 - $25.00 Hourly

Benefits

Medical, Dental, Vision, Vacation and Sick, 401K

Schedule

Monday to Friday from 8:00 am to 5:00 pm

Responsibilities

• Composes and produces business correspondence, reports, and related materials or guides the work of other staff who produce these materials.
• Edits documents produced by others; Reviews and signs materials, as authorized.
• Ensures confidentiality and controls access to sensitive information, such as staff personnel files.
• Responds to inquiries and requests for information requiring knowledge of departmental and company policies and procedures.
• Serves as an internal resource to administrators or staff on departmental and company procedures.
• Researches information, as requested, and relays official interpretations.
• Performs administrative duties associated with scheduling and coordinating meetings.
• Arranges with vendors for services, prepares agendas, gathers and organizes supporting information, and oversees production and distribution of related materials.
• Records and summarizes minutes for typing and distribution.
• Researches and gathers data for departmental reports; Conducts preliminary analysis of data.
• Recommends report content and format to display findings most effectively.
• Assists in budget preparation by gathering historical data in a limited area, such as materials and supplies or salaries.
• Tracks and monitors assigned budget expenditures and reports on variances.
• Coordinates preparation, development, and production of major documents, such as proposals and manuscripts.
• Implements changes or enhancements to procedures to improve productivity, efficiency, and service.
• Schedules, assigns, and prioritizes workloads by setting appropriate deadlines.
• Monitors employee performance on a regular basis.
• Ensures timely completion of unit's work.
• Assist the manager in collection activities, including but not limited to making phone calls and delivering door-to-door notices.

Job Qualifications

• Bilingual (English/Spanish) skills preferred to support effective communication with a diverse population.
• Valid driver’s license along with good driving record and auto insurance is required.
• Minimum Education: High School
• Minimum Experience: 1-2 Years
• Minimum Field of Expertise: Secretarial or specialized clerical, including some administrative experience.
• Preferred Education: Bachelor's Degree
• Preferred Experience: 3 Years
• Preferred Field of Expertise: Combined secretarial and administrative experience in a business environment

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