Property Administration & Reporting Specialist

McCormack Baron Companies; St. Louis (MO); Hybrid; USD 42,000 - 60,000; Full time

Job summary

McCormack Baron Management is seeking a Property Administrator to join a centralized administrative team. You will provide administrative, reporting, and documentation support for an assigned portfolio of properties, coordinating information, deadlines, and communications with property and corporate teams.

Responsibilities include maintaining property data, generating reports, tracking contracts and licenses, and ensuring processes are documented and standardized.

Qualifications

• High school diploma or equivalent required or equivalent experience.
• Experience supporting administrative, property management, reporting, or related work preferred.
• Experience supporting multiple properties or departments and familiarity with multifamily operations preferred.
• Proficiency in Microsoft 365, SharePoint, and Excel; ability to learn Fortress and other company systems.

Responsibilities

• Maintain current property information, dashboards, staffing records, and assigned portfolio resources.
• Prepare and review assigned recurring reports (vehicle, legal, lease-up, occupancy, music, pool, state certification).
• Collect documentation, identify discrepancies, track reporting deadlines, and follow up with property and corporate teams.
• Provide reasonable cross-coverage for other portfolios as needed.

Skills

Microsoft 365

SharePoint

Excel

Fortress

Organizational skills

Communication

Deadline management

Education

High school diploma or equivalent

Tools

Fortress

Job description

McCormack Baron Management is seeking a Property Administrator to join a centralized administrative team. You will provide administrative, reporting, and documentation support for an assigned portfolio of properties, coordinating information, deadlines, and communications with property and corporate teams.

Responsibilities include maintaining property data, generating reports, tracking contracts and licenses, and ensuring processes are documented and standardized.