Property Admin Specialist — Part-Time, Melbourne

Tzadik Management; Melbourne (FL); On-site; USD 22,000 - 33,000; Part time

Job summary

JM Real Estate, a property management company, is seeking a highly organized Property Administrator for a part-time role in Melbourne, FL. The position supports property managers, handles tenant and vendor records, and manages monthly rent processing with accuracy and discretion.

The ideal candidate will have at least 2 years in commercial property administration, strong MS Office skills, and familiarity with AppFolio.

Qualifications

• Minimum of 2 years of administrative experience in commercial property management or related field.
• Proficiency in Microsoft Office, especially Excel, Word, and Outlook.
• Experience with property management software, such as AppFolio, preferred.
• Some college education preferred.
• Excellent written and verbal communication skills.
• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple tasks, deadlines, and competing priorities.
• Strong customer service skills and a professional, approachable attitude.
• Ability to work independently while collaborating effectively with a team.
• Dependable, resourceful, and proactive, with a strong sense of accountability.

Responsibilities

• Support property managers with administrative tasks and reporting.
• Answer emails, and general office inquiries professionally and timely.
• Open and distribute daily mail.
• Responsible for recordkeeping of all tenants COI’s (Certificate of Insurance) and vendor documentation.
• Process Monthly Rent Deposits and enter into tenant accounts.
• Keep inventory of all office supplies and schedule re-stocks.
• Create and distribute property end of month report packets.
• Schedule maintenance requests with vendors and track proposals for approval.
• Communicate with vendors regarding invoices, scheduling, and service completion.
• Assist tenants with billing questions and service requests.

Skills

Administrative experience

Communication skills

Organizational skills

Multitasking

Customer service

Independent worker

Education

Some college education preferred

Tools

AppFolio

Microsoft Office

Job description

JM Real Estate, a property management company, is seeking a highly organized Property Administrator for a part-time role in Melbourne, FL. The position supports property managers, handles tenant and vendor records, and manages monthly rent processing with accuracy and discretion.

The ideal candidate will have at least 2 years in commercial property administration, strong MS Office skills, and familiarity with AppFolio.