Property Administrator - Part Time

Tzadik Management; Melbourne (FL); On-site; USD 22,000 - 33,000; Part time

Job summary

JM Real Estate, a property management company, is seeking a highly organized Property Administrator for a part-time role in Melbourne, FL. The position supports property managers, handles tenant and vendor records, and manages monthly rent processing with accuracy and discretion.

The ideal candidate will have at least 2 years in commercial property administration, strong MS Office skills, and familiarity with AppFolio.

Qualifications

• Minimum of 2 years of administrative experience in commercial property management or related field.
• Proficiency in Microsoft Office, especially Excel, Word, and Outlook.
• Experience with property management software, such as AppFolio, preferred.
• Some college education preferred.
• Excellent written and verbal communication skills.
• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple tasks, deadlines, and competing priorities.
• Strong customer service skills and a professional, approachable attitude.
• Ability to work independently while collaborating effectively with a team.
• Dependable, resourceful, and proactive, with a strong sense of accountability.

Responsibilities

• Support property managers with administrative tasks and reporting.
• Answer emails, and general office inquiries professionally and timely.
• Open and distribute daily mail.
• Responsible for recordkeeping of all tenants COI’s (Certificate of Insurance) and vendor documentation.
• Process Monthly Rent Deposits and enter into tenant accounts.
• Keep inventory of all office supplies and schedule re-stocks.
• Create and distribute property end of month report packets.
• Schedule maintenance requests with vendors and track proposals for approval.
• Communicate with vendors regarding invoices, scheduling, and service completion.
• Assist tenants with billing questions and service requests.

Skills

Administrative experience

Communication skills

Organizational skills

Multitasking

Customer service

Independent worker

Education

Some college education preferred

Tools

AppFolio

Microsoft Office

Job description

Property Administrator - Part-Time

Employment Type: Part-Time | Non-Exempt
Location: Melbourne, FL

About JM Real Estate

JM Real Estate is a sister company of Tzadik Management, a well-established real estate investment and property management company. Together, we are committed to delivering exceptional property management services, maintaining strong relationships with tenants and vendors, and ensuring operational excellence across our properties.

We are looking for a highly organized, detail-oriented, and proactive Property Administrator to join our team in Melbourne, Florida. This part-time position plays an important role in supporting the daily administrative operations of our commercial real estate portfolio.

Key Responsibilities

• Support property managers with administrative tasks and reporting
• Answer emails, and general office inquiries professionally and timely
• Open and distribute daily mail
• Responsible for recordkeeping of all tenants COI’s (Certificate of Insurance)
• Responsible for recordkeeping of all vendor documentations ( COI, Workers Comp, Licenses, Etc.)
• Process Monthly Rent Deposits and enter into tenant accounts.
• Keep inventory of all office supplies
• Schedule purchasing and re-stock all office supplies
• Create and distribute property end of month report packets
• Schedule maintenance request with vendors
• Track vendor proposals and submit to manager for approvalCommunicate with vendors regarding invoices, scheduling, and service completion
• Assist tenants with billing questions and service requests
• Coordinate work order documentation and follow-up
• Other duties as needed an assigned by Manager of Operations

What We're Looking For

• Minimum of 2 years of administrative experience in commercial property management or a related field.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Experience with property management software, such as AppFolio, preferred.
• Some college education preferred.
• Excellent written and verbal communication skills.
• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple tasks, deadlines, and competing priorities.
• Strong customer service skills and a professional, approachable attitude.
• Ability to work independently while collaborating effectively with a team.
• Dependable, resourceful, and proactive, with a strong sense of accountability.
• High level of professionalism, integrity, and discretion when handling sensitive information.

Critical Success Factors:

• Passion - for the company's mission
• Positive- can-do attitude with a commitment to excellence
• Goal Oriented - naturally motivated to reach goals
• Customer service oriented-strong organizational skills
• Interpersonal/communication skills- an innate ability to channel different points of view; able to establish and maintain excellent relationships and credibility quicky; create team atmosphere with internal staff while achieving key objectives
• Maturity-able to operate independently and as a member of the team

• Professional-unquestionable integrity, credibility, and character, who has demonstrated high moral and ethical behavior

Physical Requirements

This position involves routine office activities, including sitting, standing, walking, reaching, bending, and handling office materials. The employee must occasionally be able to lift and/or move up to 10 pounds.