Property Admin & Project Coordination Specialist

Avison Young - USA; New York (NY); On-site; USD 39,000 - 47,000; Full time

Benefits offered by this job

Traditional and Roth 401k with match

Paid Parental Leave

Medical, Dental, Vision Insurance

Life and AD&D Insurance

Short & Long-Term Disability

EAP

Wellness program

Paid holidays + vacation + personal/wl

Job summary

Avison Young in New York seeks a detail-oriented Project Coordinator to support the assigned corporate-occupier facility or portfolio. You will assist the Property Manager and Client with vendor accounts, purchase orders and invoices, ensuring contractual terms are met.

Ideal candidates have a Bachelor's degree and 1–2 years' experience; SAP knowledge is preferred. Proficiency in MS Office and Google Drive, strong organizational skills, and ability to work under pressure are essential.

Qualifications

• Bachelor's degree and 1-2 years of industry experience.
• SAP knowledge and experience are preferred.
• Strong organizational skills and follow-through.
• Ability to proactively set priorities and meet deadlines.
• Excellent analytical and numeracy skills.
• Proficient use of Microsoft Office Suite and Google Drive.
• Excellent verbal and written communication, presentation, and interpersonal skills.
• Proven record of providing excellent internal and external customer service.

Responsibilities

• Process purchase orders, ensuring that the appropriate approvals have been obtained in line with corporate governance.
• Proactively meet with business budget stakeholders to review budget sheets, ensuring all POs are parked and PO data is recorded accurately.
• Process invoices while following internal policies and procedures.
• Maintain orderly files and records of all supporting documentation and archive documents.
• Work with vendors to resolve pending issues and reconcile vendor accounts.
• Prepare regular and ad hoc management reporting, as requested.
• Review submitted documents regularly to ensure accuracy.
• Strive for efficiency and improvements to maximize Client ROI.
• Oversee the shared inbox for timely responses.
• Supervise the ACH account reconciliation process.
• Investigate discrepancies among vendor quotes, POs, and invoices.
• Develop and maintain project plans and track project budgets.

Skills

Organization

Deadline management

Analytical skills

Communication

Customer service

Education

Bachelor's degree

Tools

SAP

MS Office

Google Drive

Job description

Avison Young in New York seeks a detail-oriented Project Coordinator to support the assigned corporate-occupier facility or portfolio. You will assist the Property Manager and Client with vendor accounts, purchase orders and invoices, ensuring contractual terms are met.

Ideal candidates have a Bachelor's degree and 1–2 years' experience; SAP knowledge is preferred. Proficiency in MS Office and Google Drive, strong organizational skills, and ability to work under pressure are essential.