Project Coordinator

Avison Young - USA; New York (NY); On-site; USD 39,000 - 47,000; Full time

Benefits offered by this job

401k

Parental leave

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

EAP

Paid holidays

Job summary

Avison Young is seeking a Project Coordinator for a corporate-occupier facility or portfolio. You will support the Property Manager and Client with vendor accounts, POs, and invoices, ensuring adherence to contractual terms for project management and facilities contracts.

The role emphasizes organization, proactive budgeting, and timely documentation, with the base hourly rate aligned to market data and potential bonus opportunities across US locations.

Qualifications

• Bachelor's degree required with 1–2 years of industry experience.
• SAP knowledge preferred.
• Strong organizational skills and ability to meet deadlines.
• Proficiency in Microsoft Office and Google Drive; Excel expertise helpful.

Responsibilities

• Process purchase orders with appropriate approvals.
• Coordinate with budget stakeholders to review budgets and PO data.
• Process invoices with Accounts Payable to ensure timely payments.
• Maintain orderly files and records; archive documents per retention policies.
• Resolve vendor issues and reconcile vendor accounts as needed.
• Prepare regular and ad hoc management reporting.

Skills

Organizational skills

Prioritization

Communication

Problem solving

Education

Bachelor's degree

Tools

SAP

Microsoft Office

Google Drive

Excel

Job description

Our Story

Avison Young is a global commercial real estate brokerage and advisory firm, offering transaction, management, financial and consulting services. We’ve designed our corporate structure to best serve our clients by enhancing collaboration across our organization.

At Avison Young, we are committed to providing a comprehensive suite of commercial real estate services to our clients while fostering a supportive and inclusive workplace culture for our employees. Our collaborative approach and emphasis on personal and professional growth create an environment where individuals can thrive. Real estate can have a significant positive impact on people’s lives – and we’re in the business of making spaces and places work better for people. Our purpose is to create real economic, social and environmental value as a global real estate advisor, powered by people.

If you're looking for career opportunities where you can excel and contribute to a strong company culture, we want to hear from you. Join our highly motivated team and take pride in your work as we create a better future together.

Overview

Currently seeking a Project Coordinator for the assigned corporate-occupier facility or portfolio. This is an exciting opportunity for a highly organized, detail-oriented individual with strong administrative and task management skills who thrives in a fast-paced, collaborative team environment. You'll proactively support the Property Manager(s) and Client with maintaining all vendor accounts, purchase orders, and invoices in accordance with contractual terms and agreements for project management and facilities contracts.

The base hourly rate is aligned with market data and is estimated between $28.00 to $34.00 an hour with the ability to achieve additional compensation through bonus. This salary range reflects base compensation for the position across all US locations. Within this range, individual pay is determined by work location and other factors including relevant education/training, experience, and internal equity.

Responsibilities

• Process purchase orders, ensuring that the appropriate approvals have been obtained in line with corporate governance.
• Proactively meet with business budget stakeholders to review budget sheets, ensuring all POs are parked and PO data is recorded accurately and in a timely manner.
• Process invoices while following internal policies and procedures, working with Accounts Payable to establish new vendors, resolve payment issues and ensure timely payment.
• Maintain orderly files and records of all supporting documentation, including invoices and contracts, and archive documents in accordance with Client data retention policies.
• Work with vendors to resolve pending issues involving internal management, where appropriate, including reconciling vendor accounts to ensure payments and liabilities are properly addressed.
• Prepare regular and ad hoc management reporting, as requested.
• Review submitted documents regularly to ensure accuracy.
• Strive for efficiency and improvements that will help maximize Client ROI.
• Oversee the shared inbox to ensure timely and professional responses.
• Supervise the ACH account reconciliation process, including performing periodic reconciliations.
• Investigate discrepancies among vendor quotes, SAP purchase orders (POs), and vendor invoices.
• Develop and maintain project plans and track project budgets.
• Consistently uphold and apply the company’s policies regarding appropriate professional behavior to ensure that the values of the firm are exhibited by the actions of the staff.
• Perform other related duties as requested.

Qualifications

• Bachelor's degree and 1-2 years of industry experience
• SAP knowledge and experience are preferred
• Strong organizational skills and follow-through
• Ability to proactively set priorities and meet deadlines
• The ability to work under pressure and maintain a friendly, enthusiastic, and welcoming disposition
• Excellent analytical and numeracy skills
• Strong understanding of financial impacts pertaining to all departments
• Logical and practical thinking, with excellent resourcefulness and problem-solving skillsHighest standard of confidentiality, discretion, and work ethic
• Ability to work both independently and to partner with colleagues
• Proficient use of Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel) and Google Drive
• Excellent verbal and written communication, presentation, and interpersonal skills
• Proven record of providing excellent internal and external customer service

Our Equal Opportunity Commitment

Our Equal Opportunity Commitment

Avison Young is proud to be an equal opportunity employer, committed to promoting diversity and inclusivity within our workforce. Our non-discrimination policy ensures that all individuals are treated equally, regardless of race, gender, religion, sexual orientation, or disability. We believe in fostering a positive and inclusive work environment that values accessibility and fair recruitment practices for all employees. We hope you will join us in committing to create a workplace that is fair, equitable, and welcoming to all.

Benefits offered to full time W2 employees:

• Traditional and Roth 401k with generous employer match and immediate vesting
• 12 weeks of Paid Parental Leave after one year of tenure
• Medical, Dental, Vision Insurance
• Company paid Life and AD&D Insurance
• Company paid Short & Long-Term Disability
• Voluntary Critical Illness and Accident Coverage
• Healthcare, Dependent Care, Commuter & Transit Pre-Tax Benefits
• Wellness program
• Employee Assistance Program (EAP)

Work-Life Balance:

• Competitive paid vacation days
• 2 personal/wellness days
• Paid holidays plus 2 floating holidays
• Annual volunteer day for Day of Giving