Facilities Project Coordinator | Budget & Vendor Ops

Avison Young - USA; New York (NY); On-site; USD 39,000 - 47,000; Full time

Benefits offered by this job

401k

Parental leave

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

EAP

Paid holidays

Job summary

Avison Young is seeking a Project Coordinator for a corporate-occupier facility or portfolio. You will support the Property Manager and Client with vendor accounts, POs, and invoices, ensuring adherence to contractual terms for project management and facilities contracts.

The role emphasizes organization, proactive budgeting, and timely documentation, with the base hourly rate aligned to market data and potential bonus opportunities across US locations.

Qualifications

• Bachelor's degree required with 1–2 years of industry experience.
• SAP knowledge preferred.
• Strong organizational skills and ability to meet deadlines.
• Proficiency in Microsoft Office and Google Drive; Excel expertise helpful.

Responsibilities

• Process purchase orders with appropriate approvals.
• Coordinate with budget stakeholders to review budgets and PO data.
• Process invoices with Accounts Payable to ensure timely payments.
• Maintain orderly files and records; archive documents per retention policies.
• Resolve vendor issues and reconcile vendor accounts as needed.
• Prepare regular and ad hoc management reporting.

Skills

Organizational skills

Prioritization

Communication

Problem solving

Education

Bachelor's degree

Tools

SAP

Microsoft Office

Google Drive

Excel

Job description

Avison Young is seeking a Project Coordinator for a corporate-occupier facility or portfolio. You will support the Property Manager and Client with vendor accounts, POs, and invoices, ensuring adherence to contractual terms for project management and facilities contracts.

The role emphasizes organization, proactive budgeting, and timely documentation, with the base hourly rate aligned to market data and potential bonus opportunities across US locations.