Property Admin & Contracts Coordinator

Cushman & Wakefield; Boston (MA); On-site; USD 34,000 - 40,000; Full time

Job summary

Cushman & Wakefield is seeking a Property Administrator (CRE) to provide comprehensive administrative support for the Property Management Team in Boston. You will handle phone support, prepare reports, and assist with lease administration, service contracts, and invoices.

The role emphasizes professional tenant and client relations, accuracy in contract and insurance document handling, and coordination of monthly and quarterly management reports.

Qualifications

• High school diploma or GED required; a Bachelor’s degree is preferred.
• Customer service experience is preferred.
• Proficiency in Microsoft Office Suite is required.
• Ability to interface with decision makers professionally and maintain confidentiality.

Responsibilities

• Provide full administrative support including phone handling, typing reports, filing and distribution of correspondence.
• Schedule and coordinate meetings and events as requested.
• Assist in lease administration activities and generate reports.
• Prepare and coordinate bid proposals, service contracts and approved invoices.
• Code invoices for approval by Property Manager and ensure timely processing.
• Maintain office supplies and keep office operations running smoothly.
• Track contracts and insurance certificates; manage expirations and follow-ups.
• Monitor the property maintenance work order system and prepare monthly status reports.

Skills

Communication

Customer Focus

Organization Skills

Interpersonal Skills

Initiative

Multi-tasking

Education

High school diploma/GED equivalent

Bachelor Degree preferred

Tools

Microsoft Office Suite

Job description

Cushman & Wakefield is seeking a Property Administrator (CRE) to provide comprehensive administrative support for the Property Management Team in Boston. You will handle phone support, prepare reports, and assist with lease administration, service contracts, and invoices.

The role emphasizes professional tenant and client relations, accuracy in contract and insurance document handling, and coordination of monthly and quarterly management reports.