Promotion Process & Standards Coordinator [AQ-18034]

Aquent; Boston (MA); On-site; USD 95,000 - 105,000; Full time

Job summary

Aquent Studios is partnering with a leading global pharmaceutical company to oversee the evolution and maintenance of promotional standards. The role focuses on organizing, refining, and auditing processes to ensure regulatory adherence and clear, consistent material communication.

You will lead cross-functional collaboration, develop project plans, and drive improvements across systems and stakeholder communications, enabling efficient, compliant workflows in a healthcare context.

Qualifications

• Demonstrated experience providing administrative and operational support.
• Proven ability to review and refine processes and standards.
• Experience in conducting research and analysis.
• Proficiency in system auditing and content updates.
• Strong project management: planning, issue identification, meeting facilitation.
• Experience in designing communications and creating professional presentations.
• Outstanding written and verbal communication skills.
• Excellent organizational skills with keen attention to detail.
• Proactive, self-motivated problem solving approach.
• Fast learner and adaptable to new processes and systems.

Responsibilities

• Provide administrative and operational support for evolving promotional standards.
• Review existing standards to identify refinement opportunities.
• Conduct research to address stakeholder requests and inform standard development.
• Audit system content for accuracy and consistency.
• Execute system updates to maintain integrity and efficiency.
• Support system-related projects and other operational tasks.
• Assist in robust project management of initiatives.
• Develop project plans and timelines for execution.
• Identify issues and propose improvements.
• Organize and lead project meetings; foster collaboration.
• Design internal communications to gather stakeholder input.
• Create clear decks and emails to convey critical information.
• Collaborate with stakeholders through concise communication.

Skills

Administrative support

Process improvement

Research & analysis

System auditing

Project management

Communication design

Presentations

Stakeholder communication

Proactive problem solving

Fast learner

Tools

Promotional content management systems

Job description

Aquent Studios is partnering with a leading global pharmaceutical company, a true pioneer at the forefront of developing life-changing medications. This organization is deeply committed to improving global health through groundbreaking research and an unwavering dedication to operational excellence. Join a vital team that ensures the highest standards of promotional material management, directly impacting how critical health information reaches patients and healthcare providers.

Are you ready to make a tangible difference in the world of healthcare? In this dynamic role, you will be a crucial contributor, leveraging your organizational and project management skills to streamline critical processes and ensure compliance within promotional activities. You will play a pivotal part in maintaining and enhancing the frameworks that govern how essential information about medications is communicated, ensuring clarity, consistency, and regulatory adherence across all materials. Your work will directly support the team’s mission to refine processes, update systems, and facilitate clear communication, ultimately contributing to the efficiency and effectiveness of efforts that bring life-changing treatments to those who need them most.

What You’ll Do

• Provide comprehensive administrative and operational support for the evolution and maintenance of promotional standards.
• Proactively review existing standards to identify opportunities for refinement and enhancement.
• Conduct in-depth research to address stakeholder requests and inform standard development.
• Perform thorough audits of system content to ensure accuracy and consistency.
• Execute necessary system updates to maintain operational integrity and efficiency.
• Support special system-related projects and other operational tasks as needed.
• Assist in the robust project management of key initiatives and strategic projects.
• Develop comprehensive project plans and timelines to guide successful execution.
• Proactively identify potential issues and propose innovative solutions for continuous improvement.
• Organize and lead effective project meetings, fostering collaboration and progress.
• Design impactful internal communication plans to gather and integrate valuable stakeholder feedback.
• Create clear, concise, and compelling slide decks and emails to convey critical information.
• Collaborate effectively with a diverse range of stakeholders through succinct and impactful communication.

What You’ll Bring

• Demonstrated experience in providing administrative and operational support.
• Proven ability to review and refine processes and standards.
• Experience in conducting thorough research and analysis.
• Proficiency in system auditing and content updates.
• Strong project management skills, including planning, issue identification, and meeting facilitation.
• Experience in designing communication strategies and creating professional presentations.
• Outstanding communication skills, both written and verbal.
• Excellent organizational skills with a keen eye for detail.
• A proactive and self-motivated approach to problem-solving.
• A fast learner with the ability to quickly adapt to new processes and systems.

Stand Out With

• Proficiency in industry-standard promotional content management systems.
• Knowledge of Promotional Standards within the pharmaceutical industry.

Client Description

Aquent Studios is a global creative studio that delivers scale, speed and efficiency to the world’s most recognized brands. We create the work that matters the most to them—work that has a real impact on their business. As an Aquent Studios team member, you’ll have the opportunity to engage with the largest and most influential companies in the world, solving design challenges and extending their brands across tactic types and platforms, including digital design, UI/UX, video, motion, content, print design, web development, and more. If you want to do work that matters in a collaborative setting that values ingenuity and personal growth, you have found the right place!

Other Requirements

Compensation Range: $95,000-$105,000 DOE

The range provided is our reasonable estimate of the compensation for this role. The actual amount may be higher or lower, based on factors such as experience, knowledge, skills, abilities and location.