Promotion Process & Standards Coordinator

Aquent; Boston (MA); On-site; USD 60,000 - 80,000; Full time

Job summary

Aquent Studios is seeking a Promotion Process & Standards Coordinator to provide administrative, operational, and process support to the US Promotion Process & Standards team for a top pharma client. This role is responsible for supporting standards updates, conducting system updates to internal standards platforms, auditing standards, and creating internal communications in a fast-paced environment.

The ideal candidate is proactive, highly organized, detail-oriented, and a fast learner with

Qualifications

• Administrative and operational support for standards updates.
• Ability to learn new processes and systems quickly.
• Outstanding communication and project management skills.
• Proactive, organized, and detail-oriented.
• Proficient in PromoMats and knowledge of Promotional Standards.

Responsibilities

• Provide administrative and operational support for standards updates.
• Review standards to determine opportunities for refinement.
• Conduct in-depth standard research in follow-up to stakeholders’ requests.
• Audit system content.
• Conduct system updates.
• Support special system projects and additional operational tasks.
• Assist with project management of key initiatives and projects.
• Create comprehensive project plans and timelines.
• Proactively identify any issues and suggest improvements.
• Organize and lead effective project meetings.
• Design internal communication plans to collate stakeholder feedback.
• Create clear and concise slide decks and e-mails to describe key information.
• Collaborate with a broad range of stakeholders through effective, succinct communication.

Skills

PromoMats

Promotional standards

Communication

Project management

Detail-oriented

Organizational skills

Job description

Aquent Studios is looking for a Promotion Process & Standards Coordinator to provide administrative, operational, and process support to the US Promotion Process & Standards team for one of its top clients in the pharma industry. This role is responsible for supporting standards updates, conducting system updates to internal standards platforms, project management, auditing of standards and systems, and creation of internal communications. The ideal candidate is proactive, organized, and detail-oriented. The ideal candidate is also a fast learner with outstanding communication skills and excellent project management skills.

Key Responsibilities

Standards Updates

• Provide administrative and operational support for standards updates.
• Review standards to determine opportunities for refinement.
• Conduct in-depth standard research in follow-up to stakeholders’ requests.

System Updates

• Audit system content.
• Conduct system updates.
• Support special system projects and additional operational tasks.

Project Management

• Assist with project management of key initiatives and projects.
• Create comprehensive project plans and timelines.
• Proactively identify any issues and suggest improvements.
• Organize and lead effective project meetings.

Internal Communications

• Design internal communication plans to collate stakeholder feedback.
• Create clear and concise slide decks and e-mails to describe key information.
• Collaborate with a broad range of stakeholders through effective, succinct communication.

Preferred Characteristics and Skills

• Proficient in PromoMats
• Knowledge of Promotional Standards
• Ability to learn new processes and systems quickly
• Outstanding communication skills
• Excellent project management skills
• Proactive, organized, and detail-oriented