Program Manager - Consumer [AQ-17914]

Aquent; Conshohocken (Montgomery County); On-site; USD 90,000 - 100,000; Full time

Benefits offered by this job

Medical health insurance

Dental insurance

Life insurance

401k plan with company match

Job summary

Aquent Studios is partnering with a leading global healthcare organization to improve lives through innovative therapies. You will support internal meeting presentations, patient conference planning, and resource rollouts while collaborating with cross-functional teams and external vendors.

The role emphasizes budgeting, inventory control, and compliant execution in a fast-paced environment. Join a mission-driven team focused on patient well-being, with opportunities to impact resource planning,

Qualifications

• Bachelor’s degree or equivalent experience.
• 5+ years in project management within design studios, internal creative departments, or agencies.
• Experience budgeting and tracking marketing/consumer resources.
• Experience with inventory/resource-approval systems and fulfillment logistics.
• Strong communication and collaboration with cross-functional teams.

Responsibilities

• Collaborate with internal teams and vendors to support presentations and patient conference efforts.
• Develop and maintain patient conference resources, define needs, and measure impact.
• Plan patient conferences, coordinate logistics, and ensure budget-aligned execution.
• Manage resource approvals, tracking, and availability across field demand.
• Lead translations and sustainability efforts for patient materials and monitor budget spend.
• Provide monthly/quarterly reporting and actionable insights to leadership.

Skills

Cross-functional collaboration

Verbal and written communication

Project management

Budgeting and forecasting

Resource planning

Organizational skills

Stakeholder management

Attention to detail

Education

Bachelor’s degree in a related field

Tools

Veeva PromoMats

Workfront PromoPlan

Microsoft Office

Job description

Aquent Studios is partnering with a leading global organization dedicated to improving lives through innovative healthcare solutions. This company is at the forefront of medical advancement, committed to developing and delivering therapies that address some of the world’s most challenging health conditions. Joining this team means contributing to a mission-driven environment where your work directly impacts patient well-being and helps shape the future of healthcare.

What You’ll Do

• Collaborate with internal teams, field representatives, patients, and external vendors/agencies to support internal meeting presentations, expand patient conference efforts, promote education, and improve field utilization of resources.
• Manage the development and maintenance of patient conference resources: define resource needs, drive the creation or adaptation of materials, coordinate field training and rollout, and measure field utilization and impact.
• Support patient conference planning, working closely with exhibits teams to schedule participation, secure space, align materials and staffing, and coordinate logistics for compliant, seamless execution within budget.
• Manage resource approval and inventory systems, including tracking approved quantities, initiating and tracking reapproval requests, and ensuring resource availability aligns with field demand and compliance requirements.
• Partner with internal teams to prepare patient support resources for internal review; coordinate ordering, fulfillment, and tracking; organize field training and resource rollouts; and maintain inventory and distribution records.
• Lead updates and ongoing budget management of consumer resources (for example, broadsheets, translations), including forecasting, tracking spend against budgets, obtaining approvals, and reconciling expenditures.
• Support resource updates and reviews, and lead digital/print rollouts for patient support materials, coordinating timelines, approvals, vendors, and field dissemination.
• Support patient education resource updates and related materials coordination, including call guide production and fulfillment.
• Manage relationships with vendors and agencies (patient recruitment, exhibits suppliers, print/digital vendors).
• Lead translation creation and sustainability efforts for patient resource materials and ensure translated resources are tracked and budgeted appropriately.
• Track resource metrics and field utilization; provide monthly and quarterly reporting and actionable insights to marketing and consumer leadership to inform resource planning and allocation.
• Work cross-functionally with diverse internal teams (e.g., marketing, medical, legal, finance, operations, communications) and external partners to ensure appropriate use of patient resources and promotional opportunities while maintaining compliance.

What You’ll Bring

Must-Have Qualifications

• Bachelor’s degree in a related field or equivalent experience.
• 3+ years in the pharmaceutical industry with familiarity with industry terminology and a high-level understanding of industry compliance requirements.
• 5+ years project management experience in a design studio, internal creative department, agency environment, or comparable cross-functional role with demonstrated success managing a broad range of multimedia communications in a fast-paced environment.
• Proven experience in budgeting and financial tracking for marketing/consumer resources, including forecasting, monthly allocations, and reconciliation.
• Experience managing inventory systems or resource-approval systems, including tracking approved quantities, reapproval processes, and inventory reconciliation.
• Demonstrated experience in fulfillment and logistics management (ordering, vendor coordination, shipping, quality checks, reconciliation).
• Experience coordinating exhibits and events, including working with global exhibits teams, securing space, materials alignment, and on-site logistics.
• Vendor management experience, including selection, contracting, performance monitoring, and onboarding (patient recruitment agencies, print/digital vendors, exhibit suppliers).
• Strong verbal and written communications and excellent interpersonal skills; demonstrated ability to work collaboratively with project teams and key stakeholders.
• Proficiency with Microsoft Office; experience with Veeva PromoMats and Workfront PromoPlan preferred.
• General understanding of digital and print production processes, and image/data rights.
• Strong organizational skills, attention to detail, and ability to manage multiple quick-turn projects and changing priorities.

Nice-to-Have Qualifications

• Hands-on experience with supply chain/inventory management tools or similar enterprise systems.
• Prior experience working with consumer patient support programs.
• Prior experience managing budgets at the program level and supporting cross-budget allocations across indications.
• Prior experience supporting patient support program (PSP) agency collaborations for call guide production and fulfillment.
• Familiarity with regulatory and compliance approval processes for HCP- and patient-facing materials.

Client Description

Aquent Studios is a global creative studio that delivers scale, speed and efficiency to the world’s most recognized brands. We create the work that matters the most to them—work that has a real impact on their business. As an Aquent Studio team member, you’ll have the opportunity to engage with the largest and most influential companies in the world, solving design challenges and extending their brands across tactic types and platforms, including digital design, UI/UX, video, motion, content, print design, web development, and more. If you want to do work that matters in a collaborative setting that values ingenuity and personal growth, you have found the right place!

Other Requirements

The target hiring compensation for this role is $90-100K. Compensation is based on several factors including, but not limited to education, relevant work experience, relevant certifications, and location.

Additional benefits offered may include: medical health insurance and dental insurance, life insurance, and eligibility to participate in 401k plan with company match (if applicable).

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.