Promotion Process & Standards Coordinator

Skill; United States; On-site; USD 70,000 - 90,000; Full time

Job summary

Aquent Studios is seeking a Promotion Process & Standards Coordinator to join a leading global pharmaceutical client in the US. You will support promotional material governance, audits, and system updates to ensure compliance and clarity across materials.

The role emphasizes administrative and operational support, project planning, stakeholder communication, and continuous improvement to streamline processes and enable effective promotional campaigns.

Qualifications

• Experience in administrative and operational support.
• Ability to review and refine processes.
• Experience with research and analysis.

Responsibilities

• Provide admin support for evolution and maintenance of promotional standards.
• Proactively review standards to identify opportunities for refinement and enhancement.
• Conduct in-depth research to address stakeholder requests and inform standard development.
• Perform audits of system content to ensure accuracy and consistency.
• Execute necessary system updates to maintain operational integrity and efficiency.
• Support special system-related projects and other operational tasks as needed.
• Assist in robust project management of key initiatives and strategic projects.
• Develop comprehensive project plans and timelines to guide execution.
• Proactively identify issues and propose solutions for continuous improvement.
• Organize and lead effective project meetings and foster progress.
• Collaborate on stakeholder communication plans and deliverables.

Skills

Administrative support

Process improvement

Project management

Stakeholder communication

Content governance

Job description

Promotion Process & Standards Coordinator

Aquent Studios is seeking a highly motivated individual to join a leading global pharmaceutical company as a vital contributor to their US Promotion Process & Standards team. In this dynamic role, you will be instrumental in upholding the highest standards of promotional material management, directly impacting how life-changing medications reach patients. This is an exciting opportunity to leverage your organizational and project management skills to streamline critical processes, ensure compliance, and contribute to the operational excellence of a company dedicated to improving global health.

We are partnering with a top-tier pharmaceutical client to find a proactive, organized, and detail-oriented professional to provide essential administrative, operational, and process support. You will play a crucial part in maintaining and enhancing the frameworks that govern promotional activities, ensuring clarity, consistency, and compliance across all materials. Your contributions will directly support the team's mission to refine processes, update systems, and facilitate clear communication, making a tangible difference in the efficiency and effectiveness of promotional efforts.

Key Responsibilities

Standards Updates

• Provide comprehensive administrative and operational support for the evolution and maintenance of promotional standards.
• Proactively review existing standards to identify opportunities for refinement and enhancement.
• Conduct in-depth research to address stakeholder requests and inform standard development.
• Perform thorough audits of system content to ensure accuracy and consistency.
• Execute necessary system updates to maintain operational integrity and efficiency.
• Support special system-related projects and other operational tasks as needed.
• Assist in the robust project management of key initiatives and strategic projects.
• Develop comprehensive project plans and timelines to guide successful execution.
• Proactively identify potential issues and propose innovative solutions for continuous improvement.
• Organize and lead effective project meetings, fostering collaboration and progress.

Stakeholder Communication

• Design impactful internal communication plans to gather and integrate valuable stakeholder feedback.
• Create clear, concise, and compelling slide decks and emails to convey critical information.
• Collaborate effectively with a diverse range of stakeholders through succinct and impactful communication.

What You'll Bring

• Demonstrated experience in providing administrative and operational support.
• Proven ability to review and refine processes and standards.
• Experience in conducting thorough research and analysis.
• Proficiency in system auditing and content updates.
• Strong project management skills, including planning, issue identification, and meeting facilitation.
• Experience in designing communication strategies and creating professional presentations.
• Outstanding communication skills, both written and verbal.
• Excellent organizational skills with a keen eye for detail.
• A proactive and self-motivated approach to problem-solving.
• A fast learner with the ability to quickly adapt to new processes and systems.

Stand Out With

• Proficiency in industry-standard promotional content management systems.
• Knowledge of Promotional Standards within the pharmaceutical industry.