Project Specialist 1

ADN Group

Pomona (CA)

Hybrid

USD 34,440

Full time

14 days+

Get more replies from employers

Send a job-specific resume in minutes.

Job summary

A leading project management firm in Pomona, CA, is seeking a Project Specialist 1 to serve as a key contact for vegetation management vendors. Responsibilities include processing invoices, tracking rejections, and ensuring compliance with invoicing procedures. The successful candidate will possess strong analytical skills, attention to detail, and effective collaboration abilities. This position offers a hybrid work arrangement with a pay rate of $25.16 per hour, and requires U.S. citizenship or permanent residency.

Qualifications

U.S. Citizens and Green Card holders only.

Responsibilities

Serve as the primary point of contact for assigned VM vendors.
Process invoices for assigned vendors and track rejections.
Lead meetings with internal and external partners to ensure smooth operations.
Utilize work management system datasets to analyze trends and validate invoices.
Ensure timely and accurate processing of invoices.
Apply advanced analytical and data interpretation skills to monitor, assess, and reconcile invoices.
Collaborate with internal teams to optimize workflows.
Identify and recommend opportunities for process improvements.

Skills

Proficiency with work management and financial systems (SAP, Ariba, or similar platforms)

Strong organizational and time management abilities

Excellent written and verbal communication skills

Ability to prioritize tasks and manage multiple deadlines efficiently

Proactive problem‑solving and critical‑thinking skills

Experience in vendor management

Strong Excel and data analysis skills (pivot tables, VLOOKUP, data validation)

Ability to work independently and as part of a team

Education

High School Diploma or Equivalent

Tools

SAP

Ariba

Data Analysis

Job description

Project Specialist 1

Location: Pomona, CA, United States, 91767
Work Arrangement: Hybrid (2 days onsite)
Start Date: Jan 12, 2026
End Date: Jul 12, 2027
Duration: 18 months
Shift: M-F, 8:00 AM - 5:00 PM
Hours per Week: 40
Education: High School Diploma or Equivalent
Background Check: Yes
Badge Access: Yes
Pay Rate: $25.16 / hr

Summary

The Project Specialist 1 will serve as a key point of contact for Vegetation Management (VM) vendors, process invoices, track rejections, and ensure compliance with invoicing procedures. The role requires strong analytical skills, attention to detail, and the ability to collaborate effectively with internal and external stakeholders.

Note: U.S. Citizens and Green Card holders only.

Responsibilities

Serve as the primary point of contact for assigned VM vendors
Process invoices for assigned vendors and track rejections
Lead meetings with internal and external partners to ensure smooth operations
Utilize work management system datasets to analyze trends and validate invoices
Ensure timely and accurate processing of invoices in accordance with schedules and contractual obligations
Apply advanced analytical and data interpretation skills to monitor, assess, and reconcile invoices
Collaborate with internal teams to optimize workflows and support compliance with invoice processes
Identify and recommend opportunities for process improvements to enhance efficiency and effectiveness

Required Skills / Attributes

Proficiency with work management and financial systems (SAP, Ariba, or similar platforms)
Strong organizational and time management abilities
Excellent written and verbal communication skills
Ability to prioritize tasks and manage multiple deadlines efficiently
Proactive problem‑solving and critical‑thinking skills
Experience in vendor management and relationship building
Strong Excel and data analysis skills (pivot tables, VLOOKUP, data validation)
Ability to work independently and as part of a team in a fast‑paced environment

Desired Skills / Attributes