Hybrid Project Specialist - Invoicing & Vendor Analysis

ADN Group; Pomona (CA); Hybrid; USD 34,440; Full time

Job summary

A leading project management firm in Pomona, CA, is seeking a Project Specialist 1 to serve as a key contact for vegetation management vendors. Responsibilities include processing invoices, tracking rejections, and ensuring compliance with invoicing procedures. The successful candidate will possess strong analytical skills, attention to detail, and effective collaboration abilities. This position offers a hybrid work arrangement with a pay rate of $25.16 per hour, and requires U.S. citizenship or permanent residency.

Qualifications

• U.S. Citizens and Green Card holders only.

Responsibilities

• Serve as the primary point of contact for assigned VM vendors.
• Process invoices for assigned vendors and track rejections.
• Lead meetings with internal and external partners to ensure smooth operations.
• Utilize work management system datasets to analyze trends and validate invoices.
• Ensure timely and accurate processing of invoices.
• Apply advanced analytical and data interpretation skills to monitor, assess, and reconcile invoices.
• Collaborate with internal teams to optimize workflows.
• Identify and recommend opportunities for process improvements.

Skills

Proficiency with work management and financial systems (SAP, Ariba, or similar platforms)

Strong organizational and time management abilities

Excellent written and verbal communication skills

Ability to prioritize tasks and manage multiple deadlines efficiently

Proactive problem‑solving and critical‑thinking skills

Experience in vendor management

Strong Excel and data analysis skills (pivot tables, VLOOKUP, data validation)

Ability to work independently and as part of a team

Education

High School Diploma or Equivalent

Tools

SAP

Ariba

Data Analysis

Job description

A leading project management firm in Pomona, CA, is seeking a Project Specialist 1 to serve as a key contact for vegetation management vendors. Responsibilities include processing invoices, tracking rejections, and ensuring compliance with invoicing procedures. The successful candidate will possess strong analytical skills, attention to detail, and effective collaboration abilities. This position offers a hybrid work arrangement with a pay rate of $25.16 per hour, and requires U.S. citizenship or permanent residency.