Project Specialist

AC Employment; City of Mount Vernon (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

AC Employment is seeking a Project Specialist to support the Executive Director and senior leadership in coordinating organizational initiatives across the campus. You will manage project timelines, documentation, and stakeholder communications to ensure timely delivery of strategic priorities in a healthcare setting.

The role collaborates with clinical, operational, and administrative leaders to implement operational improvements and track expenditures.

Qualifications

• Bachelor’s degree preferred in Healthcare or related field
• Relevant experience may be considered in lieu of degree requirements
• 3+ years’ experience in healthcare administration is preferred

Responsibilities

• Coordinate projects and initiatives assigned by the Executive Director
• Support the Executive Director in implementing organizational priorities and strategic initiatives
• Prepare reports, presentations, and other materials for the Executive Director as requested
• Assist departments with the coordination and implementation of operational improvement initiatives
• Coordinate interdisciplinary meetings related to assigned projects
• Work collaboratively with clinical, operational, and administrative leadership to ensure assigned projects are completed timely
• Prepare agendas, meeting materials and action-item summaries
• Assist with communication to staff, residents, families, vendors, and other stakeholders when appropriate
• Assist with tracking project expenditures and budget information
• Serve as an administrative point of contact for vendors, consultants, and external partners involved in assigned projects.

Skills

Project coordination

Healthcare administration

Communication

Documentation

Budget tracking

Vendor management

Meeting facilitation

Education

Bachelor’s degree in Healthcare or related field

Relevant experience may be considered in lieu of degree

Job description

Job Description

The Project Specialist provides project coordination and administrative support to the Executive Director and senior leadership in the planning, implementation, and monitoring of organizational initiatives across the senior living campus. This position is responsible for coordinating assigned projects, maintaining project timelines and documentation, facilitating communication among departments and external partners, tracking deliverables, and assisting with the implementation of operational, regulatory, strategic, and campus improvement initiatives. The Project Specialist works collaboratively with department leaders and staff across the organization and serves as a central point of coordination for projects assigned by the Executive Director.

• Coordinate projects and initiatives assigned by the Executive Director
• Support the Executive Director in implementing organizational priorities and strategic initiatives
• Prepare reports, presentations, and other materials for the Executive Director as requested.
• Assist departments with the coordination and implementation of operational improvement initiatives.
• Coordinate interdisciplinary meetings related to assigned projects
• Work collaboratively with clinical, operational, and administrative leadership to ensure assigned projects are completed timely
• Prepare agendas, meeting materials and action-item summaries
• Assist with communication to staff, residents, families, vendors, and other stakeholders when appropriate
• Assist with tracking project expenditures and budget information
• Serve as an administrative point of contact for vendors, consultants, and external partners involved in assigned projects.

JOB QUALIFICATIONS

Education

• Bachelor’s degree in Healthcare or related field preferred
• Relevant experience may be considered in lieu of degree requirements

Experience

• 3+ years’ experience in healthcare administration is preferred