Project Coordinator, Quality, Patient Safety, and Infection Prevention

University of Maryland Medical System; Baltimore (MD); On-site; USD 85,000 - 110,000; Full time

Job summary

University of Maryland Medical System in Baltimore seeks a Project Manager to oversee administration and ownership of strategic initiatives. You will coordinate tracking, organize teams, monitor plans for compliance, and report outcomes.

This role requires a Bachelor’s degree and at least one year of project coordination experience; healthcare exposure is preferred. Strong communication and stakeholder management are essential to drive milestones and deliverables.

Qualifications

• Bachelor’s degree in business administration or related field is required or equivalent experience.
• One year of project coordination experience required; healthcare experience preferred.

Responsibilities

• Discuss ideas, identify issues and gain commitment on recommendations.
• Coordinate data, reporting and deadlines to ensure compliance.
• Assist with project creation, tracking and reporting.
• Support quality assurance tools and processes and manage interdependencies.
• Identify issues, monitor risks and ensure timely delivery of deliverables.
• Create and report project data for multiple levels of the organization.
• Maintain project documents with leadership and build expert networks.
• Coordinate and facilitate project meetings to meet milestones and due dates.

Skills

Project management

Strategic thinking

Stakeholder comms

Team leadership

Communication skills

Education

Bachelor’s degree in business administration or related field

Tools

Microsoft Office

Microsoft Project

Job description

General Summary

Under general supervision manages all aspects of the administration and ownership of projects to support strategic initiatives. Coordinates tracking of all projects and organizes the coordination of all teams as new initiatives are identified. Tracks success of projects and assists in the reporting of outcomes. Monitors the project plans for all projects to insure compliance

Job Requirements

General Summary

Under general supervision manages all aspects of the administration and ownership of projects to support strategic initiatives. Coordinates tracking of all projects and organizes the coordination of all teams as new initiatives are identified. Tracks success of projects and assists in the reporting of outcomes. Monitors the project plans for all projects to insure compliance

Principal Responsibilities And Tasks

• Discusses ideas, identifies issues and gains commitment on recommendations.


• Understands all aspects of required data and reporting and manages compliance to deadlines.


• Assists with all aspects of project creation and reporting.


• Provides assistance with quality assurance tools and processes. Seek an understanding of project interdependencies in order to effectively work with others on potential impacts.


• Identifies issues, monitors the project and measures the risk factors. Ensures quality control of process and deliverables.


• Participates in the creation and reporting of project related data for all levels of the organization.


• Tracks and manages specific project documents, in conjunction with the project leadership.


• Builds effective networks of internal and external subject matter expert contacts including managers.


• Coordinates and facilitates project meetings and communications in order to meet milestones and due dates.

Education and Experience

• Bachelor’s degree required or equivalent experience in business administration or related field from which comparable knowledge and abilities have been obtained is recommended.


• One year of project coordination experience required. Healthcare experience is preferred.

Knowledge, Skills And Abilities

• Demonstrated ability to manage project teams. Ability to set up, plan, manage, report and communicate small projects and direct the completion of projects within proper scope, budget and schedule.


• Demonstrate ability to think strategically. Demonstrate sufficient understanding of some functions to structure and manage project work. Generate innovative and practical solutions to complex or unusual problems.


• Support client relationship management and oversees project execution and reporting. Possesses excellent customer service skills.


• Act as lead resource for dealing with project issues, ability to lead projects. Understands appropriate escalation process. Work with the team to make decisions considering the degree of impact on areas involved. Demonstrated ability to reach agreement and potential solutions through flexibility and compromise with peers, customer/client, and managers.


• Familiarity with Microsoft Office products and Microsoft Project is preferred.


• Structure and manage projects to meet client expectations, deliver value and minimize potential obstacles and risks. Understand and manage stakeholder needs and build commitment to project solutions that deliver target business value.


• Highly effective verbal and written communication skills are necessary in order to work with all levels within the organization, and produce clear and concise reports of relatively complicated issues.