Project Associate I (JR233283)

ViziRecruiter,LLC.; New York, Northern (NY, KY); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Montefiore is seeking a project specialist to work closely with management to lead, maintain, and update project phases aimed at enhancing patient care. The role includes handling daily administrative tasks such as project management, budgeting, calendaring, and meeting planning, with documentation and filing as needed.

The ideal candidate will manage confidential correspondence, coordinate with Chairs and the Unified Department Administrator, and demonstrate a strong do-er and planner mindset,

Qualifications

• Bachelor's Degree required, Master's Degree preferred.
• 1-3 years' Project management/office support Required.
• Desktop skills and experience with office applications (Medium proficiency).

Responsibilities

• Manage multiple small- to medium-scale projects with short turnarounds and ensure deadlines are met.
• Prioritize requests from Chair and Unified Department Administrator and report status to senior leaders.
• Support timelines and budget to ensure concepts are executable.
• Track progress with minimal direction and maintain documentation.
• Organize meetings, take minutes and distribute to committee.
• Provide administrative support including reimbursement, credentialing, reporting, billing, timekeeping and outreach.

Skills

Project management

Office support

Budgeting

Calendaring

Meeting planning

Communication

Education

Bachelor's Degree

Master's Degree

Tools

Office applications

Job description

Introduction

To heal, to teach, to discover and to advance the health of the communities we serve.

To learn more about the “Montefiore Difference” – who we are at Montefiore and all that we have to offer our associates, please click here.

Overview

The project specialist will work closely with management in leading, maintaining and updating various phases of projects designed to enhance patient care. In addition, the project specialist will be handling their everyday administrative needs such as project management, budgeting, calendaring, meeting planning and other responsibilities as needed. The individual manages high level confidential correspondence and documentation.

Responsibilities

• Manage multiple small- to medium-scale fast-paced projects with short turnarounds. Be able to manage and be an expert in handling process improvement projects to ensure deadlines are met and project is successfully executed.
  • Projects are completed on time with minimal supervision.
• Prioritize Chair’s and Unified Department Administrator’s requests, and respond quickly but thoughtfully (think through before doing). Proactively communicate the status of those requests to the senior leaders as work is completed within the process framework.
  • Communication is clear and to the point.
• Support management in projects timelines and budget to ensure proposed concepts are executable
  • Ensure that project meets deadlines.
• Candidate characteristic should reflect of “do-er” and “planner” create a track record in project and time/budget management.
  • Proactively track and record progress if project with minimal direction.
• Have independent work ethic and drive and know when to escape to leadership.
  • Completes all tasks assigned before expected.
• Strong organizational, communication skills, both oral and written. Excellent interpersonal skills.
  • Communicates efficiently and effectively most of the time within departments and other departments.
• Provide administrative and office support for the office including but not limited to: reimbursement, credentialing, reporting, billing, timekeeping and marketing and outreach.
  • Office is well maintained, supplies and inventory managed, leadership has administrative support, schedules are organized and coverage is maintained as needed. Communication is professional and timely.
• Keep track of personnel files, as well keeping a record of excessive lateness and sick calls.
  • Keeping files up to date with required license and other records needed for practicing medicine.
• Order medical equipment when requested by Chair.
  • Submit order request within time frame and correctly to purchasing Dept.
• Organize and take minutes for meetings on a weekly and monthly basis, based on the needs of Chair and Unified Department Administrator.
  • Type and submit minutes to committee for review after meeting.

Requirements

• Bachelor's Degree required, Master's Degree preferred.
• 1-3 years' Project management/office support Required.
• Desktop skills and experience with office applications (Medium proficiency).