Project Scheduler- Construction

tggaccounting; Indianapolis (IN); On-site; USD 90,000 - 110,000; Full time

Benefits offered by this job

Excellent benefits

401k w/ 4% Match

3 Weeks PTO

Paid Holidays

Job summary

Construction Project Coordinator role in Indianapolis, IN is looking for a hands-on professional to bridge the office and field operations. You will ensure crews have schedules, resources, permits, materials and documentation lined up before mobilization.

You will manage handoffs after contract award, translate what Sales/Estimating sold into executable field plans, and build phasing maps, sequencing plans and work plans. Strong organization and Excel skills are essential.

Qualifications

• 5+ years in construction operations, scheduling or project coordination with field exposure.
• Strong MS Office and Excel skills; experience with construction software a plus.
• Ability to coordinate multiple projects and maintain detail-oriented planning.

Responsibilities

• Manage handoffs after contract award and keep work orders accurate as details evolve
• Turn Sales/Estimating into an executable field plan
• Build phasing maps, sequencing plans, and work plans
• Coordinate production schedules and crew utilization across multiple active jobs
• Ensure readiness before mobilization: permits, materials, documentation
• Coordinate between Sales, Estimating, Operations, Foremen and field crews
• Spot operational problems before they impact the field
• Track field performance vs. plan and improve estimating, scheduling and profitability
• Help build standardized, repeatable processes as we grow

Skills

MS Office

Excel

Construction software

Estimating knowledge

Organization

Communication

Tools

Construction project tools

Job description

Construction Project Coordinator — Indianapolis, IN

90K–110K + Excellent Benefits (and 401k w/ 4% Match, 3 Weeks PTO, Paid Holidays)

On-Site | Full-Time

My client is a commercial construction subcontractor looking for a Construction Project Coordinator to be the glue between our office and the field. If you've got real field operations experience and love bringing order to chaos, this role is for you.

You’ll be the central point of coordination from contract award through field execution — making sure crews always have what they need: schedules, resources, permits, materials, and documentation, all lined up before mobilization.

What you’ll do:

• Manage project handoffs after contract award and keep work orders accurate as details evolve
• Turn what Sales/Estimating sold into a real, executable field plan
• Build phasing maps, sequencing plans, and work plans
• Coordinate production schedules and crew utilization across multiple active jobs
• Confirm jobs are truly ready before crews mobilize — permits, materials, documentation, all in place
• Serve as the coordination hub between Sales, Estimating, Operations, Foremen, and field crews
• Spot operational problems before they hit the field
• Track where actual field performance differs from what was planned, and use that insight to improve estimating, scheduling, and profitability
• Help build standardized, repeatable processes as we grow

What you bring:

• 5+ years in construction operations, project coordination, scheduling, or project management — experience close to actual field operations is a MUST, not purely administrative
• Strong Microsoft Office/Excel skills; construction software experience a plus
• A sharp understanding of how estimating connects to field production
• The ability to juggle multiple projects without dropping details
• Excellent organization, communication, and follow-through

If you're ready to bring structure to a growing operation and make a real impact on how projects get built,

Please Note: This position is open to candidates who are authorized to work in the United States without the need for current or future visa sponsorship. We are not able to consider C2C arrangements or third-party submissions.