Project Administration & Coordination Specialist

Worley Group, Inc; Reading (Berks County); On-site; USD 45,000 - 60,000; Full time

Job summary

Worley is seeking a Project Administrator to provide organized, accurate and timely administrative support for project managers and multidisciplinary teams in the Reading office. The role involves routine office duties, coordinating meetings, maintaining records and assisting with project reporting and onboarding.

The successful candidate will manage competing priorities, demonstrate sound judgment and work in-office located in Reading, PA, with a focus on efficiency and confidentiality.

Qualifications

• High school diploma or equivalent required.
• Associate degree or coursework in business administration preferred.
• Strong organizational and communication skills essential.

Responsibilities

• Provide day-to-day administrative and coordination support to project managers and team members.
• Coordinate project meetings, calendars and logistics; prepare agendas, capture minutes and action items.
• Prepare, format, proofread and distribute project correspondence, reports, presentations and spreadsheets.
• Maintain project files, team sites, distribution lists, contact lists and records.
• Support project mobilization, onboarding, access requests and workspace coordination.
• Assist with routine project reporting by updating trackers and dashboards.
• Support timekeeping, expense reporting, invoice documentation and purchase requests.
• Coordinate document routing among internal teams, customers, vendors with confidentiality and access controls.
• Work with Document Control to ensure records are retained via approved systems.
• Suggest improvements to increase consistency and efficiency of administration.
• Foster cross-functional collaboration across locations and maintain professional stakeholder relations.
• Adhere to Worley health, safety, quality, security and ethics requirements.

Skills

Organization

Communication

Time management

Confidentiality

Education

High school diploma

Associate degree preferred

Business coursework

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Teams

SharePoint

Job description

Worley is seeking a Project Administrator to provide organized, accurate and timely administrative support for project managers and multidisciplinary teams in the Reading office. The role involves routine office duties, coordinating meetings, maintaining records and assisting with project reporting and onboarding.

The successful candidate will manage competing priorities, demonstrate sound judgment and work in-office located in Reading, PA, with a focus on efficiency and confidentiality.