Weekend Operations & Travel Coordinator (Remote)

Wachter, Inc.; Lowell (AR); Hybrid; USD 22,000 - 23,000; Full time

Benefits offered by this job

Medical, Dental, Vision benefits

Life, AD&D, LTD insurance

Paid Vacation and Holidays

Company-matched 401(k)

Job summary

Wachter is seeking a high-energy Administrative Assistant to support field operations, logistics, and finance tasks. The role runs Saturday through Tuesday, 11:00am–9:00pm, with Saturdays and Sundays offering remote work options.

You will coordinate travel, manage expenses, assist project management, and help with billing and office tasks to keep field teams productive. Ideal candidates are self-motivated, able to multitask, and proficient with Outlook, Excel, and Word.

Qualifications

• Self-motivated and capable of multitasking in a fast-paced environment.
• Comfortable switching between tasks and supporting management and field technicians.
• Proficient with email, spreadsheets, and Microsoft Office programs (Outlook, Excel, Word).

Responsibilities

• Coordinate travel accommodations for employees and management by booking flights and hotels.
• Confirm reservations and distribute confirmations to the traveler.
• Monitor email to answer questions or complete tasks.
• Assist technicians by confirming hours and per diem is paid.
• Assist technicians by adding labor and per diem when needed.
• Assist Project Management with various tasks, including calling sites and confirming permit requirements.
• Create and Submit Expense Reports for field technicians.
• Create and Submit Expense Reports for Management.
• Assist with monthly bills/reports by allocating to job numbers, categories, etc.
• Assist with Fleet billing regarding tolls and violations.
• Monitor Admin Phone Line.
• Assist field techs with Material Purchases.

Skills

Self-motivated

Task switching

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

CLC

SAP Concur

Best Pass

WEX

Job description

Wachter is seeking a high-energy Administrative Assistant to support field operations, logistics, and finance tasks. The role runs Saturday through Tuesday, 11:00am–9:00pm, with Saturdays and Sundays offering remote work options.

You will coordinate travel, manage expenses, assist project management, and help with billing and office tasks to keep field teams productive. Ideal candidates are self-motivated, able to multitask, and proficient with Outlook, Excel, and Word.