Project & Operations Coordinator

Southland Industries; Conesville (OH); On-site; USD 42,000 - 68,000; Full time

Benefits offered by this job

50% company match (no cap)

Medical, dental, and vision insurance

Annual bonus program

Disability income protection

Paid holidays and vacation

Training/professional development

Wellness benefits

Job summary

Southland Industries is seeking a proactive Project Coordinator in Ohio to support project teams with data entry, reporting and general office duties across job sites and the main office.

Responsibilities include assembling subcontracts, tracking invoices, coordinating equipment, onboarding, and creating weekly reports while maintaining strong cross-functional communication and organization.

Qualifications

• Associate's degree or equivalent from a two-year college or technical school, or six months to one year of relevant experience.
• Minimum of 5 years’ experience in an administrative role.
• Strong proficiency with Microsoft Office.
• Exceptional organizational skills and strong attention to detail.
• Excellent written and verbal communication skills.
• Capable of prioritizing tasks and handling multiple responsibilities.

Responsibilities

• Assembles and tracks subcontracts, change orders, insurance certificates, billings, lien releases, and certified payroll from subcontractors.
• Archives files and drawings.
• Ordering, tracking & calling off rental equipment
• Project closeout– billing, archive files and drawings, upload documentation, share lessons learned.
• Assists Project Managers in tracking and creating daily field reports.
• Support the union onboarding processes, including completing forms, ordering IT equipment, scheduling orientations, troubleshooting, and preparing first-day materials.
• Facilitate cross-functional team meetings and coordinate logistics.
• Oversee trailer office and break areas, including ordering supplies, coordinating vendors, and scheduling maintenance as required.
• Manage company swag inventory and distribution.
• Plan and host employee activities, community engagement, and team-building activities.
• Perform additional administrative duties as needed to support division operations.
• Create and maintain weekly, monthly, and quarterly reports
• Assists in setting up projects and mobilization/demobilization
• Logs safety certifications

Skills

Strong organizational skills

Excellent written and verbal comms

Ability to prioritize tasks

Event planning

Team collaboration

Education

Associate's degree or equivalent

Tools

Microsoft Office

Job description

Southland Industries is seeking a proactive Project Coordinator in Ohio to support project teams with data entry, reporting and general office duties across job sites and the main office.

Responsibilities include assembling subcontracts, tracking invoices, coordinating equipment, onboarding, and creating weekly reports while maintaining strong cross-functional communication and organization.