Dynamic Project Coordinator - Admin, Logistics & Events

Southland Industries, Inc.; Conesville (OH); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

401(k) plan with 50% company match

Medical, dental, and vision insurance

Annual bonus program

Life and disability insurance

Flexible spending plans

Paid parental leave

Paid holidays and vacation

Professional development opportunities

Job summary

Southland Industries, a leading 100% employee‑owned MEP firm, seeks a proactive Project Coordinator to support project teams at our Conesville, OH location. You will handle data entry, reporting, subcontract tracking, and general office duties across job sites and main office. A strong administrative background and excellent communication are essential for success.

The role offers comprehensive benefits, opportunity for growth, and collaboration across departments in a fast-paced environment.

Qualifications

• Associate's degree (A.A.) or equivalent from a two-year college or technical school, or six months to one year of relevant experience and/or training, or an equivalent combination of education and experience.
• Minimum of 5 years’ experience in an administrative role
• Strong proficiency with Microsoft Office
• Exceptional organizational skills and strong attention to detail.
• Excellent written and verbal communication skills.
• Capable of prioritizing tasks and handling multiple responsibilities.
• Strong event planning and organizational abilities.
• Ability to build and maintain positive working relationships across teams and departments

Responsibilities

• Assembles and tracks subcontracts, change orders, insurance certificates, billings, lien releases, and certified payroll from subcontractors.
• Archives files and drawings.
• Ordering, tracking & calling off rental equipment
• Project closeout– billing, archive files and drawings, upload documentation, share lessons learned.
• Assists Project Managers in tracking and creating daily field reports.
• Support the union onboarding processes, including completing forms, ordering IT equipment, scheduling orientations, troubleshooting, and preparing first-day materials.
• Facilitate cross-functional team meetings and coordinate logistics.
• Oversee trailer office and break areas, including ordering supplies, coordinating vendors, and scheduling maintenance as required.
• Manage company swag inventory and distribution.
• Plan and host employee activities, community engagement, and team-building activities.
• Perform additional administrative duties as needed to support division operations.
• Create and maintain weekly, monthly, and quarterly reports
• Assists in setting up projects and mobilization/demobilization
• Logsafety certifications

Skills

Written and verbal communication

Relationship building

Multitasking

Event planning

Attention to detail

Education

Associate's degree or equivalent

5 years administrative experience

Tools

Microsoft Office

Job description

Southland Industries, a leading 100% employee‑owned MEP firm, seeks a proactive Project Coordinator to support project teams at our Conesville, OH location. You will handle data entry, reporting, subcontract tracking, and general office duties across job sites and main office. A strong administrative background and excellent communication are essential for success.

The role offers comprehensive benefits, opportunity for growth, and collaboration across departments in a fast-paced environment.