Project Operations Coordinator

Talentify; Frederick (MD); On-site; USD 34,000 - 48,000; Full time

Job summary

ECS Group of Companies (ECS) in Frederick, MD is seeking a detail-oriented Project Administrator to manage a range of administrative tasks for multiple projects. Responsibilities include proposals, registrations, invoicing setup, and coordinating resources while tracking schedules and budgets.

The role requires a high school diploma or GED (Bachelor's preferred), 2 years of related experience, strong MS Office skills, and the ability to communicate effectively with clients and team members.

Qualifications

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Responsibilities

• Manage administrative tasks for projects (proposals, registration, invoicing setup, resources).
• Coordinate resources and maintain project schedules and budgets using ECS systems.
• Coordinate internal communications; mentor junior staff and support team development.
• Attend project meetings with senior staff; assist with problem resolution.
• Communicate with clients and external team members regularly.
• Assist in managing project budgets and invoicing/collections.
• Prioritize tasks to meet deadlines; consult supervisor daily.
• Demonstrate basic project management and contract administration skills.
• Host or attend project discussions with clients; follow up on reports.

Skills

Oral & written comms

Dependable

Multi-tasking

Teamwork

Interpersonal skills

Decision making

Prioritization

Education

High school diploma or GED

Bachelor's degree in Business or related field

Tools

MS Office

ECS systems

Job description

ECS Group of Companies (ECS) in Frederick, MD is seeking a detail-oriented Project Administrator to manage a range of administrative tasks for multiple projects. Responsibilities include proposals, registrations, invoicing setup, and coordinating resources while tracking schedules and budgets.

The role requires a high school diploma or GED (Bachelor's preferred), 2 years of related experience, strong MS Office skills, and the ability to communicate effectively with clients and team members.