Project Office Coordinator for Global Infrastructure

Acciona; Phoenix (AZ); On-site; USD 42,000 - 68,000; Full time

Benefits offered by this job

Relocation assistance

401(k) retirement plan

Medical, dental, vision, life, short/​

Job summary

ACCIONA is seeking an Office Manager to oversee daily administrative and operational functions of the Phoenix office, providing comprehensive support to project leadership and staff.

You will coordinate meetings, travel, vendor relations, maintain records, and ensure secure handling of sensitive project documentation while serving as the central liaison between on-site teams, remote personnel, and corporate offices.

Qualifications

• High school diploma required; Associate’s or Bachelor’s degree preferred.
• Experience in administrative support, office management, or document control for engineering, construction, or large infrastructure projects.
• Highly organized and detail‑oriented.
• Strong interpersonal and client‑facing communication skills.
• Proactive, adaptable, and able to manage competing priorities.

Responsibilities

• Manage day‑to‑day office operations including supplies, scheduling, space planning, vendor coordination, travel, onsite logistics, among others.
• Coordinate and document meetings, prepare agendas, take minutes, and track action items across project leadership teams.
• Serve as the primary administrative liaison between the teams working on the project, remote project personnel, and corporate offices.
• Maintain office records, correspondence, calendars, and project administrative logs.
• Assist with travel arrangements, expense coordination, and visitor management.
• Support creation of presentations, project communications, and documentation packages as required.
• Maintain confidentiality and ensure secure handling of sensitive project documentation.

Skills

High school diploma

Office management

Detail‑oriented

Interpersonal communication

Proactive

Education

Associate’s or Bachelor’s degree preferred

Job description

ACCIONA is seeking an Office Manager to oversee daily administrative and operational functions of the Phoenix office, providing comprehensive support to project leadership and staff.

You will coordinate meetings, travel, vendor relations, maintain records, and ensure secure handling of sensitive project documentation while serving as the central liaison between on-site teams, remote personnel, and corporate offices.