Project Office & Operations Manager

ACCIONA; Arizona; On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Relocation assistance

401(k)

Medical insurance

Dental insurance

Vision insurance

Life insurance

Short & long-term disability

Tuition reimbursement

Paid time off

Job summary

ACCIONA is seeking an Office Manager to oversee daily administrative and operational functions of the office and provide comprehensive support to project leadership and staff. The role centralizes coordination between internal teams, vendors, and external stakeholders to ensure smooth project execution and secure handling of sensitive documentation.

The ideal candidate will have a high school diploma (associates or bachelor's preferred) and experience in administrative support or office

Qualifications

• High school diploma required; Associate’s or Bachelor’s degree preferred.
• Experience in administrative support, office management, or document control for engineering, construction, or large infrastructure projects.
• Highly organized and detail‑oriented.
• Strong interpersonal and client‑facing communication skills.
• Proactive, adaptable, and able to manage competing priorities.

Responsibilities

• Manage day‑to‑day office operations including supplies, scheduling, space planning, vendor coordination, travel, onsite logistics, among others.
• Coordinate and document meetings, prepare agendas, take minutes, and track action items across project leadership teams.
• Serve as the primary administrative liaison between the teams working on the project, remote project personnel, and corporate offices.
• Maintain office records, correspondence, calendars, and project administrative logs.
• Assist with travel arrangements, expense coordination, and visitor management.
• Support creation of presentations, project communications, and documentation packages as required.
• Maintain confidentiality and ensure secure handling of sensitive project documentation.

Skills

Administrative support

Office management

Communication skills

Organization

Education

High school diploma

Associate's or Bachelor's degree preferred

Job description

ACCIONA is seeking an Office Manager to oversee daily administrative and operational functions of the office and provide comprehensive support to project leadership and staff. The role centralizes coordination between internal teams, vendors, and external stakeholders to ensure smooth project execution and secure handling of sensitive documentation.

The ideal candidate will have a high school diploma (associates or bachelor's preferred) and experience in administrative support or office