Office Manager

ACCIONA; Arizona; On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Relocation assistance

401(k)

Medical insurance

Dental insurance

Vision insurance

Life insurance

Short & long-term disability

Tuition reimbursement

Paid time off

Job summary

ACCIONA is seeking an Office Manager to oversee daily administrative and operational functions of the office and provide comprehensive support to project leadership and staff. The role centralizes coordination between internal teams, vendors, and external stakeholders to ensure smooth project execution and secure handling of sensitive documentation.

The ideal candidate will have a high school diploma (associates or bachelor's preferred) and experience in administrative support or office

Qualifications

• High school diploma required; Associate’s or Bachelor’s degree preferred.
• Experience in administrative support, office management, or document control for engineering, construction, or large infrastructure projects.
• Highly organized and detail‑oriented.
• Strong interpersonal and client‑facing communication skills.
• Proactive, adaptable, and able to manage competing priorities.

Responsibilities

• Manage day‑to‑day office operations including supplies, scheduling, space planning, vendor coordination, travel, onsite logistics, among others.
• Coordinate and document meetings, prepare agendas, take minutes, and track action items across project leadership teams.
• Serve as the primary administrative liaison between the teams working on the project, remote project personnel, and corporate offices.
• Maintain office records, correspondence, calendars, and project administrative logs.
• Assist with travel arrangements, expense coordination, and visitor management.
• Support creation of presentations, project communications, and documentation packages as required.
• Maintain confidentiality and ensure secure handling of sensitive project documentation.

Skills

Administrative support

Office management

Communication skills

Organization

Education

High school diploma

Associate's or Bachelor's degree preferred

Job description

ACCIONA is a global company, leading in the development of regenerative infrastructure that creates a positive impact on society. Our workforce consists of more than 65,000 professionals, present in more than 40 countries across the five continents, all contributing in our mission to design a better planet. Are you a passionate individual who wants to make a difference, promote sustainable development, and find solutions to the biggest global challenges including climate change, overpopulation, and water scarcity? Come and join us in building the infrastructure our planet needs to achieve a sustainable future.

Acciona offers a competitive salary, relocation assistance where relocation is required and approved, 401(k) retirement plan, medical, dental, vision, life, short and long-term disability benefits, tuition reimbursement, paid time off, and more.

The Office Manager is responsible for overseeing the daily administrative and operational functions of the office while providing comprehensive support to project leadership and staff.

The Office Manager plays a critical role in facilitating smooth project execution by serving as a central coordination point for internal teams, vendors, and external stakeholders, while ensuring effective information flow and office functionality.

Job Description

Office Management Responsibilities

• Manage day‑to‑day office operations including supplies, scheduling, space planning, vendor coordination, travel, onsite logistics, among others.
• Coordinate and document meetings, prepare agendas, take minutes, and track action items across project leadership teams.
• Serve as the primary administrative liaison between the teams working on the project, remote project personnel, and corporate offices.
• Maintain office records, correspondence, calendars, and project administrative logs.
• Assist with travel arrangements, expense coordination, and visitor management.
• Support creation of presentations, project communications, and documentation packages as required.
• Maintain confidentiality and ensure secure handling of sensitive project documentation.

Required Skills and Competencies

• High school diploma required; Associate’s or Bachelor’s degree preferred.
• Experience in administrative support, office management, or document control for engineering, construction, or large infrastructure projects.
• Highly organized and detail‑oriented.
• Strong interpersonal and client‑facing communication skills.
• Proactive, adaptable, and able to manage competing priorities.

ACCIONA has been given the Top Employer 2022, 2023, 2024 & 2025 certification in US, as well as the Top Employers North America 2022, 2023, 2024 & 2025 seal, which certifies the company's commitment to excellence in human resources management and those who focus on putting their people first through their exceptional HR policies. As a company that values diversity as a source of talent, we work to foster an inclusive environment that promotes respect, belonging and engagement so that all people can participate on an equal opportunity basis. We invite everyone to apply regardless of origin, circumstances, background or condition.