Office Manager

Acciona; Phoenix (AZ); On-site; USD 42,000 - 68,000; Full time

Benefits offered by this job

Relocation assistance

401(k) retirement plan

Medical, dental, vision, life, short/​

Job summary

ACCIONA is seeking an Office Manager to oversee daily administrative and operational functions of the Phoenix office, providing comprehensive support to project leadership and staff.

You will coordinate meetings, travel, vendor relations, maintain records, and ensure secure handling of sensitive project documentation while serving as the central liaison between on-site teams, remote personnel, and corporate offices.

Qualifications

• High school diploma required; Associate’s or Bachelor’s degree preferred.
• Experience in administrative support, office management, or document control for engineering, construction, or large infrastructure projects.
• Highly organized and detail‑oriented.
• Strong interpersonal and client‑facing communication skills.
• Proactive, adaptable, and able to manage competing priorities.

Responsibilities

• Manage day‑to‑day office operations including supplies, scheduling, space planning, vendor coordination, travel, onsite logistics, among others.
• Coordinate and document meetings, prepare agendas, take minutes, and track action items across project leadership teams.
• Serve as the primary administrative liaison between the teams working on the project, remote project personnel, and corporate offices.
• Maintain office records, correspondence, calendars, and project administrative logs.
• Assist with travel arrangements, expense coordination, and visitor management.
• Support creation of presentations, project communications, and documentation packages as required.
• Maintain confidentiality and ensure secure handling of sensitive project documentation.

Skills

High school diploma

Office management

Detail‑oriented

Interpersonal communication

Proactive

Education

Associate’s or Bachelor’s degree preferred

Job description

ACCIONA is a global company, leading in the development of regenerative infrastructure that creates a positive impact on society. Our workforce consists of more than 65,000 professionals, present in more than 40 countries across the five continents, all contributing in our mission to design a better planet. Are you a passionate individual who wants to make a difference, promote sustainable development, and find solutions to the biggest global challenges including climate change, overpopulation, and water scarcity? Come and join us in building the infrastructure our planet needs to achieve a sustainable future.

Acciona offers a competitive salary, relocation assistance where relocation is required and approved, 401(k) retirement plan, medical, dental, vision, life, short and long-term disability benefits, tuition reimbursement, paid time off, and more.

The Office Manager is responsible for overseeing the daily administrative and operational functions of the office while providing comprehensive support to project leadership and staff.

The Office Manager plays a critical role in facilitating smooth project execution by serving as a central coordination point for internal teams, vendors, and external stakeholders, while ensuring effective information flow and office functionality.

Job Description

Office Management Responsibilities

• Manage day‑to‑day office operations including supplies, scheduling, space planning, vendor coordination, travel, onsite logistics, among others.
• Coordinate and document meetings, prepare agendas, take minutes, and track action items across project leadership teams.
• Serve as the primary administrative liaison between the teams working on the project, remote project personnel, and corporate offices.
• Maintain office records, correspondence, calendars, and project administrative logs.
• Assist with travel arrangements, expense coordination, and visitor management.
• Support creation of presentations, project communications, and documentation packages as required.
• Maintain confidentiality and ensure secure handling of sensitive project documentation.

Required Skills and Competencies

• High school diploma required; Associate’s or Bachelor’s degree preferred.
• Experience in administrative support, office management, or document control for engineering, construction, or large infrastructure projects.
• Highly organized and detail‑oriented.
• Strong interpersonal and client‑facing communication skills.
• Proactive, adaptable, and able to manage competing priorities.

ACCIONA has been given the Top Employer 2022, 2023, 2024 & 2025 certification in US, as well as the Top Employers North America 2022, 2023, 2024 & 2025 seal, which certifies the company’s commitment to excellence in human resources management and those who focus on putting their people first through their exceptional HR policies. As a company that values diversity as a source of talent, we work to foster an inclusive environment that promotes respect, belonging and engagement so that all people can participate on an equal opportunity basis. We invite everyone to apply regardless of origin, circumstances, background or condition.