Project Office Coordinator — Admin & Operations

condonjohnson; Portland (OR); On-site; USD 39,950 - 44,083; Full time

Job summary

Condon-Johnson & Associates, a geotechnical construction contractor, seeks an Administrative Assistant to support office and project teams. The role includes records management, purchasing, payroll support, travel coordination, and vendor communications.

The ideal candidate is organized, detail-oriented, and capable of handling multiple priorities while delivering excellent internal service. Office-based position with occasional travel to company offices and job sites.

Qualifications

• Strong organizational and time management skills.
• Excellent attention to detail and accuracy.
• Effective verbal and written communication skills.
• Ability to work independently and as part of a team.
• Proficiency in Microsoft Office Suite and related tools.

Responsibilities

• Answer and direct incoming phone calls in a professional manner.
• Organize and maintain project documentation and packing slips.
• Prepare and process employee expense reports.
• Create and manage purchase orders.
• Perform filing, scanning, copying, and general document management.
• Assist with maintaining and distributing company merchandise and supplies for field personnel.
• Monitor and replenish office supplies.
• Coordinate with vendors on orders, deliveries and inquiries.
• Arrange travel accommodations and related logistics for employees.
• Process and track vendor invoices for payment.
• Assist with payroll processing and related administrative tasks.
• Support onboarding and new hire documentation.
• Maintain accurate records and assist with special projects.

Skills

Organization & time mgmt

Attention to detail

Verbal & written comms

MS Office

Confidentiality

Tools

MS Office Suite

Job description

Condon-Johnson & Associates, a geotechnical construction contractor, seeks an Administrative Assistant to support office and project teams. The role includes records management, purchasing, payroll support, travel coordination, and vendor communications.

The ideal candidate is organized, detail-oriented, and capable of handling multiple priorities while delivering excellent internal service. Office-based position with occasional travel to company offices and job sites.