Operations Office Coordinator Construction

OK Construction & Contracting, LLC; Pennington (NJ); On-site; USD 45,000 - 60,000; Full time

Job summary

OK Construction & Contracting, LLC, located in Pennington, NJ, is searching for an energetic Operations & Office Coordinator. This vital position supports both office and field operations, handling payroll, purchasing, and general administrative tasks.

The ideal candidate will thrive in a busy environment and manage multiple responsibilities effectively, while also showing initiative for potential growth within the team. Proficiency in systems like QuickBooks and ADP is preferred.

Qualifications

• Strong organizational and time management skills.
• High level of accountability and follow-through.
• Clear, direct communicator, especially with field teams.

Responsibilities

• Process and enter payroll accurately and timely.
• Manage purchasing workflow including vendor quotes and purchase orders.
• Support field operations and maintain documentation.

Skills

Organizational skills

Time management

Communication skills

Proficiency in Microsoft Office

Adaptability

Tools

QuickBooks

ADP

Fieldwire

Job description

Job Description

We are a family‑run construction company looking for a highly organized, energetic, and adaptable Operations & Office Coordinator to support both office and field operations.

This is a hands‑on role for someone who thrives in a fast‑paced environment, can manage multiple responsibilities at once, and is comfortable handling both structured tasks and one‑off requests. You’ll take ownership of core administrative processes while also stepping in wherever needed to keep the business running smoothly.

Key Responsibilities

Core Weekly Responsibilities (High Priority)

• Process and enter payroll (via Connecteam → ADP) with accuracy and timeliness
• Manage purchasing workflow:
  • Obtain vendor quotes
  • Issue purchase orders (QuickBooks)
  • Track and follow up on deliveries
• Field & Operations Support:
  • Maintain daily/weekly field documentation (Fieldwire)
  • Coordinate with foremen to ensure required reporting is complete
  • Manage tool inventory, rentals, repairs, and allocation
• Administrative & Office Operations:
  • Manage incoming/outgoing mail, shipping (UPS/FedEx), and deliveries
  • Print/send checks, log activity in QuickBooks, and deposit incoming payments
  • Maintain certificates, licenses, and compliance documentation
  • Maintain fleet documentation, including insurance, registrations, and toll/EZ Pass accounts
  • Ensure all subcontractor documentation (COIs, W-9s, lien waivers) is current, complete, and on file prior to work/payment
  • Organize and manage material samples and storage
• General Office Support:
  • Maintain office organization and supplies
  • Handle light office upkeep (restocking, basic cleaning, etc.)
  • Run local errands as needed (Staples, banking, shipping, etc.)

What We’re Looking For

• Strong organizational and time management skills
• High level of accountability and follow‑through
• Clear, direct communicator (especially when coordinating with field teams)
• Confident using Microsoft Office (Outlook, Excel, Word, Teams, OneDrive, Planner)
• Able to learn and navigate systems like QuickBooks, ADP, Fieldwire, and vendor platforms

Work Environment

We are an eclectic, family‑run business where everyone wears multiple hats. This role requires someone who is:

• Adaptable and solution-oriented
• Comfortable taking direction from multiple stakeholders
• Not easily overwhelmed or sensitive to direct communication
• Interested in helping improve processes over time

Growth Opportunity

This role has strong potential for growth in both responsibility and compensation for the right candidate who demonstrates ownership and initiative.