Construction Operations Assistant: Field & Office Support

Resource Options, Inc.; Marlborough (MA); On-site; USD 71,635,000 - 77,366,000; Full time

Job summary

Resource Options, Inc. is seeking an Operations Assistant to provide crucial administrative and project support to our Operations team.

The role involves handling project documentation, invoicing, procurement support, and ensuring materials and reports are prepared accurately for field and office environments. The successful candidate will have at least an Associate degree in a related field and one year of administrative experience, with strong MS Office skills and the ability to travel both

Qualifications

• Associate degree in Construction Management, Business Administration, or related discipline.
• Minimum of one year of experience providing general administrative support in an office or project site setting.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office, email systems, and Windows-based platforms.
• Willingness and ability to work on-site at project locations and travel domestically and internationally as required.

Responsibilities

• Assist in the development and maintenance of project documentation, including government submittals, safety and quality reports, personnel lists, contact information, site photographs, and meeting minutes.
• Upload and maintain documents within the Project Portal.
• Support proposal efforts and assist with technical editing of documents.
• Ensure timely receipt of project materials and supplies in the field office.
• Assist with preparation of client invoices as needed.
• Manage project-related invoices, including preparation, tracking, and coordination with internal departments.
• Support procurement activities by interfacing between procurement staff and project teams.
• Assist with preparation of progress reports, schedule updates, and expense reports in a timely and accurate manner.
• Perform additional administrative tasks and project support duties as assigned.

Skills

Microsoft Office

Written and verbal communication

Time management

Multitasking

Education

Associate degree in Construction Management or related field

Bachelor's degree preferred

Tools

Windows-based platforms

Job description

Resource Options, Inc. is seeking an Operations Assistant to provide crucial administrative and project support to our Operations team.

The role involves handling project documentation, invoicing, procurement support, and ensuring materials and reports are prepared accurately for field and office environments. The successful candidate will have at least an Associate degree in a related field and one year of administrative experience, with strong MS Office skills and the ability to travel both